Date: Wed, 14 May 1997 18:49:18 -0700
From: Crystal Graham <cgraham@GORT.UCSD.EDU>
Subject: Re: Bibliographic records for IAC full-text journals (Eleanor Cook)

The University of California libraries are doing a cooperative project to
add the IAC titles (and also ABI-Inform) to the statewide catalog.  We
download the print record from OCLC (without adding a holdings symbol,
which OCLC said was OK in these circumstances) and then give the location
as the database name (e.g., ABI) with a note "Selected article text
online."  The Melvyl catalog has a message to see  an "explain" screen
for new users to find out how to access the information.  The Division of
Library Automation was able to generate a list for us of the issues that
have full-text, so we are able to "holdings" statements to the records.
(ABI sends a nice list of coverage without changes and updates noted but
the IAC had to be generated).  It is true that not all articles are
included, plus illustrations, equations, etc., may be missing: that's why
the bibliographers asked for the note about "Selected article text"  (the
"holdings" list is available on the web should anyone want to do a
similar project -- it sure beats trying to figure out the coverage
title-by-title).

The idea of sharing records is attractive to some extent, except that we
do not want to put in "duplicate" records when we also own the print, so
if we could acquire a file of the records (a la Major Micros), we'd want
to dedup it against our paper holdings.  At this time, the overlap of
print and full-text is very high for us.  Your caution is appropriate,
however, in terms of not regarding the full-text as a substitute for
paper.  The coverage is incomplete, titles tend to come and go, and if
your contract is like ours, IAC has no obligation to continue making the
titles available in full-text.

We were able to do this project quickly because we have PRISM and our
clever staff wrote
macros to search by ISSN, create holdings records with macros, etc.

Crystal Graham
Head, Digital Information & Serials Cataloging
University of California, San Diego

> Date: Tue, 13 May 1997 13:52:27 +0000
> From: ELEANOR COOK <COOKEI@CONRAD.APPSTATE.EDU>
> Subject: Bibliographic records for IAC full-text journals
>
> If the following question has been discussed recently on this
> list and I missed it, please let me know and I'll go check the
> archives. This is being cross-posted to arl-ejournal and SERIALST.
>
>
> One of the libraries in our consortium has subscribed to IAC's
> full-text Expanded Academic Index product -- the other two schools in
> the consortium are still using the version without the full text, but
> we are probably all going to go to it eventually.
>       In discussing how to show users that they have access to these
> journal titles, we came up with a quandry.  For titles that are
> also held in-house in paper or microform, it is easy enough to add a
> note to the holdings that says something like: ALSO AVAILABLE VIA
> INFOTRAC.
>       But, for titles that are only accessible via Infotrac, what to
> do about bibliographic records?  Our online system (Innopac) requires
> a bib record for each title. Usually they come from OCLC. We create
> brief bib records for on-order materials that we could not find in
> OCLC, and for a limited number of other odd situations. However, the
> catalogers do not like the idea of creating hundreds of brief records
> for this purpose and it goes against our consortium guidelines anyway.
> There are no records in OCLC for these titles - not that we've found,
> anyway. Someone is talking to IAC about the possibility of having them
> provide records as part of the product, but that is still in the idea
> stage, so does us no good now. The only other solution we've come up with
> is to download the print version of the record from OCLC and simply use
> that with a local note indicating that what is owned is actually the
> IAC version.  Another option that was totally rejected for
> reasons you can understand - creating original records to put in OCLC
> - we do not have the staff for this!
>    So, has anyone else wrestled with this problem and what did you do?
> Of course, another option is to do nothing, but we think it would be
> useful to point to these titles from the online catalog and so
> we want to do something.
>
> Thanks,
> Eleanor Cook
> Western North Carolina Library Network (WNCLN)
> *********************************************************************
> Eleanor I. Cook                   704-262-2786 (wrk)
> Serials Specialist                704-262-2773 (fax)
> Belk Library
> Appalachian State University
> Boone, NC 28608                  cookei@appstate.edu
> *********************************************************************
>