Date: Tue, 13 May 1997 13:52:27 +0000
From: ELEANOR COOK <COOKEI@CONRAD.APPSTATE.EDU>
Subject: Bibliographic records for IAC full-text journals

If the following question has been discussed recently on this
list and I missed it, please let me know and I'll go check the
archives. This is being cross-posted to arl-ejournal and SERIALST.

One of the libraries in our consortium has subscribed to IAC's
full-text Expanded Academic Index product -- the other two schools in
the consortium are still using the version without the full text, but
we are probably all going to go to it eventually.
      In discussing how to show users that they have access to these
journal titles, we came up with a quandry.  For titles that are
also held in-house in paper or microform, it is easy enough to add a
note to the holdings that says something like: ALSO AVAILABLE VIA
INFOTRAC.
      But, for titles that are only accessible via Infotrac, what to
do about bibliographic records?  Our online system (Innopac) requires
a bib record for each title. Usually they come from OCLC. We create
brief bib records for on-order materials that we could not find in
OCLC, and for a limited number of other odd situations. However, the
catalogers do not like the idea of creating hundreds of brief records
for this purpose and it goes against our consortium guidelines anyway.
There are no records in OCLC for these titles - not that we've found,
anyway. Someone is talking to IAC about the possibility of having them
provide records as part of the product, but that is still in the idea
stage, so does us no good now. The only other solution we've come up with
is to download the print version of the record from OCLC and simply use
that with a local note indicating that what is owned is actually the
IAC version.  Another option that was totally rejected for
reasons you can understand - creating original records to put in OCLC
- we do not have the staff for this!
   So, has anyone else wrestled with this problem and what did you do?
Of course, another option is to do nothing, but we think it would be
useful to point to these titles from the online catalog and so
we want to do something.

Thanks,
Eleanor Cook
Western North Carolina Library Network (WNCLN)
*********************************************************************
Eleanor I. Cook                   704-262-2786 (wrk)
Serials Specialist                704-262-2773 (fax)
Belk Library
Appalachian State University
Boone, NC 28608                  cookei@appstate.edu
*********************************************************************