----------(1)

Date:         Mon, 3 Mar 1997 13:16:00 -0600
From: Dena Lahue <dlahue@FAULKNER.EDU>
Subject:      Binding Incomplete Volumes (Valerie Adams)

---------- Forwarded message ----------
Date: Fri, 28 Feb 1997 15:20:05 -0500
From: Valarie Adams <Valarie-Adams@UTC.EDU>
Subject: Binding Incomplete Volumes

Hello:

I would like to know if any of you bind incomplete periodical volumes.
Since the price of obtaining missing issues sometimes costs more than
the yearly subscription price, we are rethinking our policy on binding
only complete volumes.  If we cannot bind a complete volume then we send
the scattered issues (with the call number written on an Avery label) to
be shelved with bound periodicals where they eventually truly become
scattered.  If you do bind incomplete volumes, how do you note this on
the volume and your holdings records?  Thanks in advance for any
suggestions.

Valarie Adams
Serial Records Librarian
The Lupton  Library
The University of Tennessee at Chattanooga
valarie-adams@utc.edu

======== Fwd by: Dena Lahue ========

Valerie, yes, we do bind incomplete volumes only if we can no longer
obtain the missing issues. This is usually due to the date of publication
or a title change.  We do participate in a duplicate exchange union, have
the Ebsco missing copy bank, and the Backserv listserv as options for
finding issues before we give up.  Hope this helps.

Dena Lahue
Public Services Librarian
Faulkner University
Montgomery, AL

----------(2)

Date:         Mon, 3 Mar 1997 12:47:28 -0800
From: "Janet E. Essency" <essency@WARP6.CS.MISU.NODAK.EDU>
Subject:      Re: Binding Incomplete Volumes (Valerie Adams)

Dear Valarie,

The current policy here is bind the volumes incomplete and note that on
the spine and in the holdings. If we find an issue to complete a volume we
rebind it. We do most binding inhouse.

In my previous position (University of Chicago Science Library), we kept
the volumes unbound in a processing (non-public) area for five years.
Public could get access to issues through public services staff. If we
could not fill in issue after five years it would bound incomplete.

As it was a science library we did not worry about filling in material
over five years old. Hope this helps.

Janet Essency