---------- Forwarded message ----------
Date: Fri, 28 Feb 1997 16:29:41 EST
From: Marjorie Freeman <mmf@LEO.LION.EDU>
Subject: Re: Binding Incomplete Volumes (Valerie Adams)

Valerie Adams asked-
>
> ---------- Forwarded message ----------
> Date: Fri, 28 Feb 1997 15:20:05 -0500
> From: Valarie Adams <Valarie-Adams@UTC.EDU>
> Subject: Binding Incomplete Volumes
>
> Hello:
>
> I would like to know if any of you bind incomplete periodical volumes.
> Since the price of obtaining missing issues sometimes costs more than
> the yearly subscription price, we are rethinking our policy on binding
> only complete volumes.  If we cannot bind a complete volume then we send
> the scattered issues (with the call number written on an Avery label) to
> be shelved with bound periodicals where they eventually truly become
> scattered.  If you do bind incomplete volumes, how do you note this on
> the volume and your holdings records?  Thanks in advance for any
> suggestions.
>
> Valarie Adams
> Serial Records Librarian
> The Lupton  Library
> The University of Tennessee at Chattanooga
> valarie-adams@utc.edu
>
We commerically bind only complete volumes.  But we do an in-house
binding of incomplete volumes.  This entails using a drill press to drill
holes through the issues close to the spine.  Then using heavy cord through
the holes to keep them together.  We also use heavy cardboard stock as
covers which are also attached with the cord.  This makes it possible to
keep the issues together and they will stand up on the shelf just like
a real bound volume.  The "cover" of the in-house binding notes the vol.
numbers and dates of the issues contained or may note the span and what
is missing according to what makes the most sense.   On our system
we show only those issues we have and there is a gap if an issue is
missing.

Now that we have access to more titles in electronic format we are less
likely to pay out big bucks to secure missing issues if we can provide
access to the same text electronically.

Marge Freeman
System Administrator
LION Consortium of Virginia
mmf@leo.lion.edu