----------Message 1

Date: Fri, 22 Nov 1996 10:34:44 -0500 (EST)
From: Deborah Harrell <dharrell@westga.edu>
Subject: Re: Serials circ. policies (Cynthia Runyon)

Here at UWG, we circulate virtually everything. Journals, both bound and
unbound circulate for 24 hours with a limit of two and no renewals for
student patrons. Faculty may check out for (I think) one week. Overdues
are $1.00 per day.

Out of 28 people on staff, only two want to keep checking out periodicals.
The remainder of the staff keep trying to change these two's minds -- one
of them is the director. Reasons: we barcoded all books, but not journals,
thus circulating them requires more work;  journals are more fragile/
sometimes irreplaceable; when someone has checked out a journal, other
patrons are denied access. Maybe before I retire we won't be letting them
leave the premises.

Debbie Harrell
Ingram Library, State University of West Georgia
phone: 770-836-6498
fax: 770-836-6626

----------Message 2

Date:         Fri, 22 Nov 1996 08:52:09 +0000
From: Donnice Cochenour <dcocheno@MANTA.LIBRARY.COLOSTATE.EDU>
Subject:      Re: Serials circ. policies (Peace College)

We have a medium sized collection of periodicals (approx. 8000 titles)
which are restricted to use in the library prior to binding. We do make
exceptions for items to be checked out and it is a judgment call based on
the need to do something which cannot be accomplished in the library (take
photos of ads in the magazine, take to class for a presentation, scan an
image, etc.) We apply this criterion to all (faculty, students, etc.) and
occasionally have to recall something. Pieces are checked out for 24 hours
and a fine is charged if the piece isn't back. We use the same fine
schedule used for reserve materials. We generally have under 20 exceptions
to the rule a month (our student body is over 20,000 so I consider this is
a very small number). Exceptions are handled by staff in the Journal Room
using a manual system.

Our bound volumes can be checked out for 2 days and this is handled
by the circ desk.

Donnice
>
> I am interested in other libraries' serials circulation policies. We are a
> small college library serving about 500 students. Right now, bound
> periodicals can be checked out overnight. Unbound issues, both current and
> non-current, are not to be checked out of the library. We have a copy
> machine in the library for making copies of articles. However, in certain
> cases, unbound issues have been checked out to students or faculty using a
> sign-out sheet.
>
> I think we should do away with the sign-out sheet altogether because it
> creates the problem of "Under what circumstances is the situation urgent
> enough to let the issue go out?" We do not have a written policy about
> this. Can some of you briefly describe your serials circulation procedures
> and/or policies? Is it always a good idea to have a written policy? Thank
> you for your help!
>
************************************
Donnice Cochenour, Serials Librarian
Colorado State University Libraries
Ft.Collins, Co 80523
Voice (970) 491-1821
Fax (970) 491-3725
Internet: dcochenour@manta.colostate.edu

----------Message 3

Date:         Fri, 22 Nov 1996 13:43:06 -0600
From: Diane Spencer <spencer@BETA.LOYNO.EDU>
Subject:      Re: Serials circ. policies (Peace College)

Loyola University Libraries policy for the Circulation of Periodicals.
Faculty members may charge out current and bound periodicals for a period
of seventy-two hours. Under most circumstances periodicals may be
renewed for an additional seventy-two hours. There is no limit on the
number of volumes that may be charged out, but borrowers are asked to
take no more material than they expect to use within this period of
time.

With a faculty sponsor, students may charge out periodicals. The
sponsoring faculty member should contact the Serials Librarian, or Serials
Assistant, before the student comes to charge out the material. Students
may keep periodicals for twenty-four hours. Periodicals should be charged
out at the Serials Department. When the department is closed, transactions
may be completed at the Circulation Desk. Periodicals should be returned
to the Serials Department.

Diane Spencer
Serials Assistant
Loyola University Library
6363 St. Charles Avenue
New Orleans, LA 70018
Phone 504-865-3678 Fax 504-865-3347
spencer@beta.loyno.edu

k