---------- Forwarded message ----------
Date: Thu, 3 Oct 1996 15:36:00 -0700
From: Crystal Graham <Crystal_Graham@UCSDLIBRARY.UCSD.EDU>
To: Multiple recipients of list SEREDIT <SEREDIT@uvmvm.uvm.edu>
Subject: Re[2]: Cataloging question
Mitch et al.:
It is true that the examples I showed at NASIG used the 538 and 856 fields to
represent the electronic version of a print serial. In the interim, however,
CONSER has instructed us to use the 530 and 856 fields. Below please find an
excerpt from a message from Jean Hirons (Library of Congress) giving the tagging
instructions. We now follow the national guidelines instead of the tagging
shown in the NASIG examples.
Crystal Graham
Head, Digital Information and Serials Cataloging Section
University of California, San Diego
CONSER GUIDELINES FOR DESCRIBING REMOTELY-ACCESSED SERIAL
VERSIONS
TWO RECORDS:
[You may be creating both records or one may already exist]
* Link using field 776 in both records
* Add the 530/856 in both records.
[FYI: LC will create separate records.]
ONE RECORD:
[You have chosen not to create a separate record for the e-
serial]
* Add 530/856 to the record for paper (or other original)
* Do not add other fields to the CONSER record that
relate solely to the e-serial
* If a separate record is later created by another CONSER
library, that library will add the 776 links to both
records and retain the 530/856 fields
530 FIELD: Use the 530 note to indicate the existence of the
online version as well as differences in content that you are
aware of, differences in title, and restrictions on access. If
not all issues are available, give a general note such as
"Current issues available online ..." Avoid giving specific
designations because they are likely to change as the publisher
digitizes back issues.
856 FIELD: Use a note in subfield $z that will indicate what the
URL refers to. If the e-serial is a reproduction or other version
where you are confident of the contents, use "z Online version:"
If there is no one-to-one relationship between the serial and its
online counterpart or you are unsure, use "z Related internet
site:". Input the subfield z preceding the URL. [The usefulness
and display of this subfield will vary, depending on your
system's programming, but we need standardization in CONSER
records on the national databases.]
WHEN TO APPLY THE ONE-RECORD OPTION: For the present, it is up to
you to experiment and determine the situations in which this
option is best applied. However, in cases where it does not work
well, don't force it and create an incomprehensible record.
Please keep notes so that you can provide feedback on the types
of situations that work and those that don't.
DOCUMENTATION: We are currently working on updates to the CEG and
CCM and the policies will be documented in both. We will outline
the policy in Module 31, and include policies, procedures and
field-specific data in the CEG as well. Mod. 31 will be
available on the CONSER homepage.
Ann:
I am responding to your question, but I am posting the response to
Serialst, in addition to Autocat, because I believe that other serials
catalogers are interested in both your question and the responses.
>>From a workshop given by Crystal Graham at the NASIG (North American
Serials Interest Group) conference, June 21, 1996 at Albuquerque, N.M.:
First of all, Multiple versions cataloging is prohibited by AACR2, which
requires separate records. In addition, format integration requires
different formats for the print and the electronic version records.
HOWEVER, _Guidelines_for_the_Bibliographic_Description_of_Reproductions_
provide tacit approval of single record.
Crystal then gave some examples of how you can put the print and
electronic versions onto one record.
[I am not reproducing the entire record here -- Mitch]
245 00 Classical and quantum gravity.
538 Mode of access (electronic version): Internet. Address:
http://www.iop.org/EJ/welcome
856 7 $z View the electronic version of the journal (Access restricted
to UCSD IP addresses only) $u http://www.iop.org/EJ/welcome
$2 http
Your suggestion of 500 "Also available as ..." would be just as valid, in
my opinion.
-- Mitch
============================ORIGINAL MESSAGE==================================
Date: Wed, 2 Oct 1996 17:35:59 -0700
From: "D. Ann Gener" <gener@unr.edu>
Subject: Cataloging question
I am cataloging a serial publication called Nevada Department of Business
and Industry Directory. The publication includes a note indicating that
it is also available as an Internet site.
I'd like to include their www address in the record, but I'm not sure
exactly where to put it. I don't feel right adding an 856 because the
cataloging record is for the paper copy rather than the Internet version
and I can't use a 530 because it doesn't seem to be an additional
"physical" form to me, so I am thinking about just adding a 500 note
saying "Also available at:..."
Can anyone give me some advice on how this situation is handled by other
libraries?
Thanks in advance
Ann Gener
Cataloging Librarian
Nevada State Library & Archives
gener@equinox.unr.edu
_^_ _^_
( ___ )-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-( ___ )
| | | |
| | Mitch Turitz, Serials Librarian | |
| | San Francisco State University Library | |
| | Internet: turitz@sfsu.edu | |
| | | |
( ___ )-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-==-=-=-=-=-==-( ___ )
V V
Rule #1: Don't sweat the small stuff.
Rule #2: It's ALL small stuff.
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