3 messages, 113 lines:
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Date: Wed, 14 Sep 1994 09:41:05 -0500
From: Teresa Ashley <tashley@AUSTIN.CC.TX.US>
Subject: Re: serials bar codes?
Li-Fen Peng:
We circulate back issues of our periodicals. They are not bound, so
individual issues are circulated. We add a barcode and date slip to each
issue as it is circulated and create a temporary record for that issue.
Our automated circulation system (Dynix) prompts us to type in the title
of the periodical and date of the issue and type of item. In this case,
we type "PER" for periodical. Our system assigns a 3 day loan and the
due date is displayed on the screen after we file the temporary record.
When the periodical is returned, the temporary record disappears. If
that particular issue is checked out at a future date, the barcode and
due slip are already inside the cover, but we'll have to create a
temporary record again in order to check it out.
I've heard of a system at another library (I don't have details) where
each periodical title is typed on a business card-sized rollodex card and
a barcode is attached to the card. At that library, circulation staff
wand in the barcode from the rollodex whenever an issue of that title is
circulated. I can't understand how this works, because with our system,
each item must have a unique barcode and you can't re-use one. If they
are assigning one barcode to a title, each issue would be checked out
under the same barcode. Since I don't know which automated system this
library uses, I assume it works fine for them. For our purposes, we'd
want to know which issues were checked out, and barcoding them
individually gives us this information on our OPAC terminals.
Teresa Ashley
Austin Community College
tashley@austin.cc.tx.us
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Date: Wed, 14 Sep 1994 12:08:23 -0600
From: "Rebecca H. Stankowski" <stankorh@PUCAL1A.CALUMET.PURDUE.EDU>
Subject: Re: serials bar codes?
We are a Notis (used to be Geac site) and have always circulated all serials
(both bound and unbound).
We barcode the titles as they arrive in the daily mail before sending them to
Circulation. We place the barcode on the upper half of the front cover,
making sure not to cover any vital volume/issue/date or title information,
for ease of check-out. Then when it's time to bind we check each issue out
to the bindery, so that the OPAC displays the information that it is "At the
Bindery" and gives the date it's due back.
Once we receive the bound volume, we discharge each of the issues and delete
the associated item records (in Notis we do this; in Geac we marked each of
the individual circ-side created records for deletion). We then create a new
item record for the bound volume, placing the barcode in the same place we
would for a monograph (inside the back cover).
We don't bother trying to take the barcodes off of each individual issue (or
try marking through them etc.) since they aren't linked to anything anyway.
This procedure not only allows the individual issues to be checked out
easily but it also tracks the status of each issue in the OPAC.
We have about 1600 current subscriptions and we currently barcode individual
issues of about 1000 of them (we don't barcode titles that are _never_
presented for check-out as an unbound issue) but we barcode ALL bound
volumes. To accomplish this, I have a .5 FTE staff member who does nothing
but barcode and process periodicals (this DOES NOT include collecting and
preparing issues for binding, checking-in daily issues, etc. -- just the
tasks associated with barcoding).
I hope this information is of help to you.
Rebecca House Stankowski
Technical Services Librarian
Purdue University Calumet
Hammond, Indiana 46323-2590
stankorh@pucal1a.calumet.purdue.edu
219.989.2435 Fax: 219.989.2770
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Date: Wed, 14 Sep 1994 09:51:09 -0500
From: AGJ <9725JOSEPHA@VMS.CSD.MU.EDU>
Subject: Re: serials bar codes?
*We barcode individual issues of serials and periodicals.
When they are bound, the items for the individual issues
are deleted, and one item record is created for the bound
volume.
The placement of barcodes in our library for the individual
issues is, on top left hand corner of the outer cover.
When bound, they get removed as the outer cover will be
discarded when binding. For the bound volumes, the barcodes
will be placed on the top left hand corner of the first page.
Placement of barcode will be different for each library.
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** Angelina Joseph **
** Marquette University Law Library **
** Phone: (414)288-5553 **
** Internet: 9725josepha@vms.csd.mu.edu **
** Fax no. (414)288-5914 **
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