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THE ELECTRONIC LIBRARY:
ADMINISTRATIVE ISSUES FOR ORGANIZATION & ACCESS INSTITUTE

Sponsored by The Association for Library Collections & Technical
Services, A Division of the American Library Association

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Hyatt Regency
Cincinnati, OH
Oct. 16-17, 1993
(Program will occur immediately prior to the EDUCOM meeting)

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OBJECTIVES:
In what promises to be a watershed event in defining the future of
electronic scholarly information systems, ALCTS is sponsoring this
program to provide senior-level decision makers with information which
they need to articulate a vision and formulate strategies for
their institutions as they move from trends and concepts (like Gophers
and WAIS) to the concrete reality of electronic libraries.
Administrators need information about
  * design principles
  * governance issues
  * staffing and service concerns
  * potential outcome of electronic libraries
Geared specifically to the needs of senior level decision makers (such
as directors and associate directors) of libraries and computing
facilities, this institute will focus on administrative concerns and
will be generally non-technical in nature. Participants will receive
information necessary to
  * articulate the vision
  * formulate the strategies for the local institutional planning
process.

METHODS:
Presentation of papers and case studies with live demonstrations will
be among the educational techniques used. In addition, breaks will
provide an opportunity to speak with vendors who are in the forefront
of providing services to the electronic library.

AUDIENCE:
The institute, to be held immediately prior to the 1993 EDUCOM meeting
in Cincinnati, has been designed for upper-level administrators
(deans, directors, associate directors) from libraries and computer
centers in academic and other institutions who are interested in
providing electronic information to their users.

LOCATION AND HOUSING:
Both the institute and accommodations are at the Hyatt Regency
Cincinnati, where rooms are $125 for a single or a double. Other
Cincinnati hotels may also have rooms available.  The deadline for
housing is Oct. 1.

FEES:
Fees for the institute are $225 for ALCTS members; $265 for ALA
members; $305 for non-ALA members.  Registration fees include
instructional materials, refreshment breaks, and continental breakfast
and full lunch on Sunday.

MEALS:
The institute will provide complimentary morning or afternoon
beverages (depending on day), a cash bar reception Saturday, and
continental breakfast and luncheon on Sunday. Dinner is on your own
Saturday.

REGISTRATION:
To register by mail, fill out the attached Registration Form, and
include with payment or governmental purchase. Forms postmarked by
Sept. 24 will be accepted for on a first come basis.  Register by
phone or fax using the numbers on the registration form.  Registration
will be limited to 80 persons and is open to libraries of all sizes,
types and geographic locations.  Cancellations will be accepted only
until Sept. 24 (subject to a $25 processing fee). ALCTS reserves the
right to cancel the institute if there is insufficient registration or
for other reasons. Neither ALA nor ALCTS is responsible for
cancellation charges assessed by airlines or travel agencies, or other
losses incurred due to cancellation of the institute.

FACULTY:
- Arnold Hirshon, University Librarian, Wright State Univ.
- Jill Ellsworth, Assistant Professor, Southwest Texas State Univ.
- Michael Buckland, Professor, Univ. of California at Berkeley SLIS
- Brian L. Hawkins, Vice President for Academic Planning &
  Administration, Brown University
- Jeffrey Trzeciak, Head, Automation Services, Wright State Univ.
- Beth Shapiro, University Librarian, Rice Univ.
- Kevin Long, Director of Educational and Research Computing, Rice
  Univ.
- Peter Graham, Associate University Librarian for Technical and
  Networked Information Services, Rutgers Univ.
- Malcolm Getz, Associate Provost for Information Services and
  Technology, Vanderbilt Univ.
- David Penniman, President, Council on Library Resources
- Others to be announced

PLANNING COMMITTEE:
Chair: Arnold Hirshon (University Librarian, Wright State Univ.);
Peter Graham (Associate University Librarian for Technical and
Networked Information Services, Rutgers); Joan Mitchell (Editor, Dewey
Decimal Classification); Gail McMillan (Virginia Polytechnic Institute
and State Univ.); Karen Whittlesey (ALCTS liaison).

PROGRAM OUTLINE
SATURDAY, OCT. 16

12:00-1:00 p.m.
Registration

1:00-1:30 p.m.
Welcome and Overview of the Institute:
>From Virtual Libraries to Working Reality: The Challenge to "Just Do
It!"
Arnold Hirshon, Wright State Univ.

1:30-2:30 p.m.
Keynote Address:
The Electronic Library: If You Build It, Will They Come?
Jill Ellsworth, Southwest Texas State Univ.
Ms. Ellsworth will address the implications of electronic
communications. Is the user population ready to accept these new
systems, especially with the technology being in a state of
transition?  Will users give up their comfortable present systems for
the promises of tomorrow?  How does electronic information change how
people do their research? How do planners of these systems who come
from different organizational cultures (librarians, computing
personnel, and faculty and students) come together to make the promise
a reality?

2:30-3:15 p.m.
Vendor Demonstrations and Break

3:15-4:45 p.m.
Electronic Information: What Is It and How Do We Organize It?:
Putting It Together: The Principles of Information Access
Michael Buckland, Univ. of California at Berkeley SLIS
Dr. Buckland will explore the design of electronic libraries from the
user perspective.  What new approaches are needed so that users can
receive information in dynamic ways in an electronic environment that
goes beyond traditional subject access? What are the principles of
good information access systems?  What did we do in the past that we
should build upon, and what should we throw out?

Case Study #1: Example of an Early Implementation of an Electronic
Library System
Jeffrey Trzeciak, Wright State Univ.
Case Study # 2:  Example of an Advanced Implementation
Presenter to be Announced
The case studies will provide live demonstrations and information
about implementation of local electronic library systems to access
electronic information.

5:00-6:00 p.m.
Reception and Cash Bar

SUNDAY, OCT. 17

8:00-9:00 a.m.
Continental Breakfast

9:00-10:30 a.m.
Internal Organizational Issues:
Re-engineering the Organization for the Virtual Library: Staffing and
Service Issues
Beth Shapiro and Kevin Long, Rice Univ.
Ms. Shapiro and Mr. Long will explore the considerations for
repositioning the staff and organizational structure to exploit the
potential of electronic information. How does the nature of electronic
information change the nature of the services we provide? How do we
redefine reference services, library and computing user consulting
services, cataloging operations, etc.? What changes may be needed to
instructional and training programs? How can the staff of different
operations on campus work together in a new information environment?
How will institutions meet the needs of remote users who are accessing
information on the network but who are not in the library building or
computing center?

Moving Beyond Traditional Electronic Services:
Collection, Access and Text Management Issues
Peter Graham, Rutgers Univ.
Mr. Graham will address selection, preservation, access, and text
creation.  How does the institution select the services to which it
will provide access?  How do you move beyond abstracting and indexing
services to provide full text services? What should the institution
consider purcha sing and housing locally, and what might be better
provided through client/servers on the Internet? How does a library
decide whether to purchase a title solely electronically or in print?
What are the implications for the preservation of electronic
information? What role can or should the local institution play in
generating new electronic information or in developing access systems
on the network?

10:30-11:15 p.m.
Demonstrations and Break

11:15 a.m-12:15 p.m.
The Economics of Information:
The Price of Doing Business in the Virtual Environment
Malcolm Getz, Vanderbilt Univ.
Dr. Getz will engage the participants in an exploration of the costs
of electronic information and in practical strategies to pay those
costs.  What costs will the institution have to bear for site
licenses, NREN charges, publisher charges, transaction fees? What
decisions must the institution face as it budgets simultaneously for
print and electronic information? How much longer can we expect _free_
information on the Internet, and what collaborative strategies might
be available to institutions to conserve financial resources? What
role will the commercial vendors and publishers play in establishing
prices and pricing mechanisms? What strategies are available to the
institution to pay these costs? What are the short-term and long-term
prospects for user fees, chargebacks, payment from the library
materials and access budget, reallocation from other operating funds,
budget augmentations, grants, foundations, etc.? What are the benefits
or problems with each of the strategies?

12:15-2:00 p.m.
Lunch

2:00-3:15 p.m.
External Organizational Issues:
The Role of the Library in the Development of the Electronic Library
and The Role of Campus Computing Services in the Development of the
Electronic Library
- Brian L. Hawkins, Vice President for Academic Planning &
  Administration, Brown University
- Additional Speaker to be Announced
Speakers will explore the major issues confronting decision makers on
how to best provide access to electronic information. What is the
importance of the electronic library in the delivery of scholarly
information? How do all information providers work collaboratively?
What are some strategies for developing a clear mission and roles for
each of the major information providers on campus? What incentives can
the university provide to encourage groups to work together? Who will
be responsible for collecting, storing, organizing and providing
different types of information? What will be the role of external
agencies such as publishers, external utilities, etc.? What are some
of the legal implications involved with electronic information (such
as copyright)?

3:15-4:00 p.m.
Approaching the Future: National Trends and Local Challenge:
The New Electronic World Order: Implications for Local Development
David Penniman, Council on Library Resources
With the Internet on the throes of becoming the NREN, Dr. Penniman
will address the national trends in electronic scholarly
communication, and the impact that it will have within a local
institutional environment.

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Registration Form  (4520)

Association for Library Collections & Technical Services
Electronic Library: Administrative Issues for Organization & Access
Institute
Oct.16-17, 1993

You may register by phone, fax, E-mail, or mail.  Mail: Complete this
page and mail it with payment to: Electronic Library Institute,
ALCTS/ALA, 50 E. Huron St., Chicago, IL 60611.  Fax:  Complete this
page and fax with payment information to 312-280-3257.  Phone:  Call
Yvonne McLean at 800-545-2433, extension 5032 to register.  E-Mail:
Send registration information to Yvonne A. McLean at
U34261@UICVM.uic.edu (credit card or purchase order only).

Check, money order, governmental purchase order, or credit card charge
must accompany registration to reserve space at the institute.

Please reserve my space for the Electronic Library: Administrative
Issues for Organization & Access Institute.

__   Check or Money Order      __  Governmental Purchase Order __ VISA
__  Master Card       __  American Express
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Signature (Signature required for all charges)
_________________________________________________

__  ALA/ALCTS Personal Member  $225
__  ALA Personal Member $265
__  Non-ALA Member  $305 (Staff members of organizational members
cannot be considered personal members.)

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