---------- Forwarded message ----------
Date: Fri, 16 Apr 1993 11:38:04 CDT
From: "E. Gaele Gillespie" <GGILLESP%UKANVM.BITNET@mitvma.mit.edu>
Subject: Re: Claim cycles (Brenda Corman)

In reply to Brenda Corman's inquiry about creating claim cycles for journals:

   The claims module on our serials system creates claims according to several
factors:  an expected date in the issue record
          the frequency/regularity codes in the bib/holdings records
          the delay period in the holdings record (local tag 960)

We created default delay periods based on frequency/regularity and whether a
title is a domestic or foreign publication.  We've had to do two across-the-
board adjustments to these defaults since our in-house system was implemented,
so on the whole it works very well.  The table of frequency & default values
is replicated below.

Adjustments to the delay periods on individual titles can also be done when
titles are found to have very slow publication patterns or other factors that
dictate an adjustment outside the default values.  For those titles that will
not be claimed (certain categories of gifts, titles not purchased by the
Serials Dept. but inventoried on the serials system, etc.), we set up a special
value of 0m (since our system requires the delay to be expressed in an alpha-
numeric code, we opted for the "m" for "months" as the alphabetic part, as it's
the easiest for everyone to remember ;"zero" as the numerical value is
self-explanatory.

            UKASE SYSTEM CLAIMS DEFAULT VALUES (HOLDINGS TAG 960)

       FREQUENCY                      CLAIM DEFAULT VALUE

                                       US         FOREIGN

       Annual                          2 mos.     3 mos.

       Bi-monthly                     15 days     1 month

       Semi-weekly                     1 week     2 weeks

       Daily                           1 week     2 weeks

       Bi-weekly                       1 week     2 weeks

       Semi-annual                     2 months   3 months

       Biennial                        4 months   6 months

       Triennial                       4 months   6 months

       Monthly                         3 weeks    6 weeks

       Quarterly                       1 month    2 months

       Semi-monthly                    1 week     2 weeks

       Tri-annual (3 x per yr.)        1 month    2 months

       Weekly                          1 week     2 weeks

       Tri-weekly (3 x per wk.)        1 week     2 weeks

       Tri-monthly (3 x per mo.)       1 week     2 weeks

       Irregular                       3 months   4 months

       On-order titles, regardless     1 month    1 month
         of frequency (for 1st claim
         only; afterwards, reset
         default value according to
         frequency)

       Titles that are not to be       0 month    0 month
         claimed, regardless of
         frequency

E. Gaele Gillespie / Asst. Head, Serials / University of Kansas Libraries
(913)864-3535   e-mail: GGILLESP@UKANVM.BITNET   Lawrence, KS   66045-2800