Please reply to Terry Schiissler; not to SERIALST.  Thanks.  --ed.

----------------------------Original message----------------------------
  This message would be directed to those who use NOTIS integrated online
systems and more particularly those who have used VITLS (Vendor Invoice
Tape Loading Systems).

  We are currently in the process of keying in information to our NOTIS
system in order to have tape downloading of invoice records (VITLS is
the popular acronym).  This is our first try at this method and I would like
to eliminate as many errors as possible.  I am therefore, asking the aid
of the LISTSERV for any comments or suggestions.

  My NOTIS manual indicates that I must provide the following information
to my vendor:
             * Vendor-assigned customer account number
             * Vendor-assigned title number
             * NOTIS processing unit code
             * NOTIS order unit code
             * NOTIS purchase order number
             * NOTIS order division number
             * NOTIS fund code

  The manual also lays down some other rules concerning VENDOR CODE and
CURRENCY CODE.  The final instructions given by the manual are - "The
extract program expects to find the vendor-assigned customer account number
in the NOTE (division notes) field of the appropriate order/pay/receipt
record.  Three asterisks MUST precede AND follow the title number so the
extract program can locate the title number characters in your records.
The following is an example of this:
     ***<title number>***
We have no problems following the manual up to this point.  The next
instructions in the manual is where I ask the help of those who know.

   We must supply NOTIS expenditure-by-class codes.  Quoted from the manual
it says - "Use leading zeros if necessary to make each code four characters
long when you enter the code in your order/pay/receipt records.  Two equal
signs MUST precede AND follow the expenditure-by-class codes so the extract
program can locate the expenditure-by-class codes in your records.
The following is an example of this:
     ==<expenditure-by-class code>==

  The vendor-assigned title number and the expenditure-by-class code may
appear anywhere in the NOTE field.  You do not have to position them side
by side.

  We have many expenditure-by-class fields that we are using - such as
follows: 0001 - Materials or subscription cost
         0004 - Handling Charge or vendor service charge
         0005 - GST our favorite Canadian tax!!!

  My query is can I have more than one expenditure-by-class in the division
notes field.  I will give an example which might help.

  Could the division note field look like this:
***042123*** ==0001== ==0004== ==0005==

  I apologize in advance for the length of this note.  I am sure that the
editors would prefer that your replies be sent directly to my attention.
All replies would be greatly appreciated.

Terry Schiissler
Subscription Supervisor
Library Serials Department
University of Regina
Regina, Saskatchewan CANADA
INTERNET - SCHIISSL@MAX.CC.UREGINA.CA   BITNET - SCHIISSL@UREGINA1
VOICE - 306 585-4409