5 messages, 190 lines:
--------------------------
Date: Tue, 2 Jun 1992 09:04:00 EST
From: DIANE JOHNSON <JOHNSOND@GENESEO.BITNET>
Subject: Re: Pulling periodicals for binding
SUNY Geneseo is a medium sized library with about 1800 periodical
subscriptions. Current periodicals are boxed and shelved with the bound
volumes. We still have a manual system. The Serials Dept.
is about 30 feet from the reference desk. Our bindery turn around
time is 2 weeks.
1) KNOWING WHICH TITLES SHOULD BE PULLED FOR BINDING
We have set up a frequency for each title we bind that is noted on the
kardex. The check-in clerk fills out a two part form when it is time
to bind a title. The bindery clerk takes the forms and gathers the
issues for binding. When she removes the issues from the box, an orange
card, with the note, "volume at bindery" is placed in the box. The note
does not tell which volume is at the bindery or when it will be returned,
however it does keep students from continually looking for something that
is not there. When the issues have been gathered, half of the
two part form is put in the kardex. If the volume is incomplete, a note
is put on the forms and the volume returned to the shelf. The bindery
clerk rechecks for completeness periodically. If the volume is complete
and able to go to the bindery, a permanent note is pencilled on the kardex,
giving the volume number and the bindery shipment. When the bindery shipment
has gone, part of the binders 4-part form is put in the circulation
file for periodicals. (The circ desk is about 10 feet from the reference
desk.
2) LISTS YOU USE... AND HOW YOU GENERATE THE LIST(S)
We generate no lists.
3) WHAT TYPE OF LISTS YOU PROVIDE FOR YOUR PUBLIC SERVICES
PERSONNEL FOR THE TITLES THAT HAVE BEEN PULLED.
Public services personal either bring or send a patron to the the
Serials Department if an issue can't be found on the shelf.
I'm not sure that these procedures would work for a larger library,
or one that is automated, but they are adequate for us. Lists for
the public services staff would probably be useful, and I may give
it some thought.
/////////////////////////////////////////////////////////////////////////
Diane Johnson Head, Serials Dept.
Bitnet: johnsond@geneseo.bitnet Milne Library
Internet: johnsond@uno.cc.geneseo.edu SUNY Geneseo, NY 14454-1498
------------------------------------------------------------------------
Date: Tue, 2 Jun 1992 08:27:55 EDT
From: Susan Davis <UNLSDB@UBVM.BITNET>
Subject: Re: Pulling periodicals for binding
On Mon, 1 Jun 1992 17:12:12 EST <JEDELEN@CHARLIE.USD.EDU> said:
>Please share with me how you handle the processes of:
>
> 1) KNOWING WHICH TITLES SHOULD BE PULLED FOR BINDING
***We have staff who check in as well as pull for binding. They note at the
time of receipt of the 1st issue of a new volume, year, or appropriate interval
(because we have noted the binding frequency on our check in record) that it
is time to pull for binding. They just keep a handwritten list until they
go to the current issues area. We use NOTIS, which does not have any binding
module, so the system cannot be used to generate binding lists, but we do
track the items out to the bindery. Any OPAC user will see a message that a
particular volume is OUT TO THE BINDERY. I have other staff whose primary
function is binding (they are located in a separate building), they scan the
shelves looking for suitable candidates for binding. We have recently
added a new wrinkle for our Government Documents. Check in staff insert a
streamer "TIME TO BIND?" in the 1st issue of a volume/year. The Documents
Clerk reviews and sorts the incoming issues, so she can decide if binding
is appropriate.
***Susan Davis/Head, Periodicals/University at Buffalo
------------------------------------------------------------------------
Date: Tue, 2 Jun 1992 08:13:39 CDT
From: Corinne Jacox <corinnej@UNLLIB.UNL.EDU>
Subject: Re: Pulling periodicals for binding
> 1) KNOWING WHICH TITLES SHOULD BE PULLED FOR BINDING
We are fortunate enough to have an automated system that allows us to set
up in our check-in records how many issues we want bound in a volume.
Then, once a week, we go into the binding program to print pull slips.
The program goes through the titles that need to be bound and we decide
if we want to print a pull slip at that time.
When we were still checking in manually, we would give a note to the
binding assistant whenever the first issue of a new volume arrived.
> 2) WHAT LISTS, IF ANY, YOU USE IN THIS PROCESS AND HOW
> YOU GENERATE THE LIST(S)
>
> 3) WHAT TYPE OF LISTS YOU PROVIDE FOR YOUR PUBLIC SERVICES
> PERSONNEL FOR THE TITLES THAT HAVE BEEN PULLED.
We do provide the public services people with a list of titles and
volumes that are going to the bindery, are at the bindery, etc. The
system we use to prepare volumes for the bindery has a function to print
the titles and volumes in a shipment. We print this list at the end of
any day that we have added titles to a shipment. The lists are kept in a
binder at the circulation desk.
We also go into our automated system (Innovative Interfaces) and change
the status of the check-in boxes for these issues to "TO BIND". This
information displays on the PAC terminals. When a shipment comes back,
these check-in boxes are deleted.
Corinne Jacox
College of Law Library
University of Nebraska - Lincoln
corinnej@unllib.unl.edu (Internet)
------------------------------------------------------------------------
Date: Tue, 2 Jun 1992 07:45:29 MDT
From: "Dean L. Bennett" <LIBDLB@BYUVM.BITNET>
Subject: Re: Pulling periodicals for binding
The Brigham Young University libraries currently use a locally
written computer system to receive serial issues. A feature of this
system is that currently received issues are automatically counted
and compared with a number to bind. When there are enough issues to
bind, a record of the issues-to-bind is automatically created. Lists
of titles, call numbers (if any), and issues-to-bind can be computer
generated from these records.
A binding progress code in the records tracks the issues through
the binding process. The records are available on-line for public
services staff, but not for patrons. The libraries use NOTIS for
other library functions, but we are not using the circulation module
to show to the patron that the issues are at the bindery.
Before the computer created binding records, 3" x 5" multiple
copy forms were filled out by serials receiving clerks. The forms
were arranged in the same order as the current issues and then used
to pull issues for binding. One copy of the form was left with
public services personnel. Packing lists were typed and when the
issues were bound, those lists were used to purge the "at-the-bindery"
file.
Dean L. Bennett LIBDLB@BYUVM.BITNET
Box 11, Harold B. Lee Library
Brigham Young University Phone: (801) 378-7688
Provo, Utah 84602
------------------------------------------------------------------------
Date: Tue, 2 Jun 1992 11:49:15 -0400
From: "Pam Morgan, HSL" <pmorgan@KEAN.UCS.MUN.CA>
Subject: RE: Pulling periodicals for binding
In response to the questions posed:
1) HOW DO YOU KNOW WHICH TITLES TO PULL?
We have about 1600 titles and we bind everything except newsletters and
'library keeps current x years only' titles. Our bindery assistant knows
which few titles NOT to pull. If unsure, she tends to go by whether the
title was bound the year before or not.
2) WHAT LISTS ARE USED TO PULL TITLES?
All our titles are shelved alphabetically. The bindery assistant goes
through the serial stacks alphabetically each year. She just keeps track
of which title she finished with on the previous shipment.
3) WHAT TYPES OF LISTS ARE PROVIDED TO PUBLIC SERVICES?
We are using an automated binding system, ABLE, as supplied by our
Bindery. The system enables us to produce lists at any time during
the binding process, so we print interim and final binding lists.
Since our bindery assistant only pulls off the shelf what she feels
she can input in one day, we don't have alot of material off the
shelf without having a interim list of what is input to date. This
way Public Services knows what we have ready and waiting to go, and
when we are finished and seal up the boxes, we produce a final list
of all items sent in the shipment and the date the shipment was
sent. Public Services then knows what was sent and when it is due
back.
Hope this helps.
Pam Morgan
Health Sciences Library
Memorial University of Newfoundland
internet: pmorgan@kean.ucs.mun.ca
