I work in an Academic library.  A lot of research is done on our campus and in our library.  A few years ago, we were contacted by some attorneys of one of the researchers on campus.  We were asked if we could prove that our library had specific issues and articles that could help their case.  If we could prove it they needed the information as soon as possible.  It was because we date stamped our issues we could prove this.  We sent copies of the covers of the issues which had the date stamp on them plus a copy of the article.  There were a lot of issues they requested and for the most part we had the information they needed.
This confirmed to me the importance of date stamping of the issues.  You never know how much it could be worth in the future.

Barbara Allred
Serials Claim Supervisor
Brigham Young University
2204 Harold B. Lee Library
Provo,  Utah   84602
801-422-6351

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Diane Westerfield
Sent: Friday, September 27, 2013 9:27 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Date Stamping Check-ins

Yep that's a good point. We use Millennium as well, and change the checkin card boxes to bound volumes, so no record is maintained of when issues were checked in.  As periodical issues are checked in, they are stamped with the name of the library and the date. Whether those dates will be of interest in the future, I can't really guess.

As to patron questions about issue arrival, it depends on where I am and the particular situation. If I'm near the periodicals, and it might be an educating moment for a student, I will look at the physical issue. At the reference desk and patrons are lining up? Millennium look-up time.

--

Diane Westerfield, Electronic Resources & Serials Librarian Tutt Library, Colorado College diane.westerfield@coloradocollege.edu
(719) 389-6661
(719) 389-6082 (fax)

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Antobam, Emma
Sent: Friday, September 27, 2013 7:48 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Date Stamping Check-ins

Dear Matthew,

Here we stamp all the incoming serials and other items cataloged as periodicals. We use Millennium and although the boxes for each card record the issue's check-in date, we do not keep open boxes that are too old. We use those boxes to display current serials that have been checked in. Therefore, anything checked in 10 years ago would not have an open box. Similarly, anything we receive recently that may fill a gap from 10 years ago would not have an open box either. The same procedure is applied to new serials and gift serials that come in. We stamp everything with the date.

Emma Antobam
Library Associate
New York Botanical Garden

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Matthew Michaels
Sent: Thursday, September 26, 2013 7:47 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Date Stamping Check-ins

Hello All,

I am curious whether your libraries are still adding date stamps to incoming serials.  Now that Aleph (and other collection catalog software) seems to be more reliable, do you still date stamp your serials at check-in?  What are your thoughts about provenance and archiving the collections?  Is it important to have the date right on the item or is the computer record enough?

I am looking into the future, say 10-30 years from now (and more often into the next hour) when a patron or faculty member asks me "when did the library receive this issue?"  Or more recently, "Is this the most current issue?".  We have some titles that only produce an issue every 1 or 2 years like Bloom.  I like to show a patron or colleague when the "current" issue was last received by just using the issue at hand, and not having to run to the computer.   I may be old-fashioned (at 48 years old) but I believe in hands-on service.

What does is your check-in policy regarding date stamping new and gift serials?  Curious minds like know.

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