Good morning Abbigail,

Many thanks for your email.
It is heartening to hear that you had good response from your profs.
I also compile a complete list of titles, broken down by department and send them once a year to our departmental representatives.  It is requested that they peruse the titles for their department to determine whether the current titles support course and research needs.  At this time, they may cancel and request new titles to reflect changes in the courses/curriculum.  Generally speaking, I receive "renew as is", 2-3 weeks beyond the stated deadline for renewals, and although it may not be a fair statement, I ponder whether the list has been given much consideration.  Particularly when we have some humanities titles that are 1-4 years behind/delayed in publication, and not one person has ever asked about the most current issue(s).

Your point with respect to journals from other departments being useful in multiple departments is well taken.
It may well be worthwhile for us to ask the professors to peruse all titles and to note which titles "owned" by other departments are valuable/useful for them as well, in case the "owning" department chooses to cancel that specific title.

Questions for you:
You mentioned that if a title is expensive, and in a database, the individual title is cancelled.
Do you differentiate between aggregated databases like Academic Search Premiere (Ebsco) and publisher databases like Wiley-Blackwell when determining a course of action.
Are there concerns for perpetual access and whether or not the title may be pulled out of the database?
Have you had problems with "rolling walls" and the loss of older material?
If the title is in the database, and an embargo is in place (for, say, 6-12 months), would the title still be cancelled?

Additionally, if your institution were to cancel a print title based on database access that has many years of coverage, would you get rid of the physical print issues that are covered in the database?

Sorry to be so long winded here.
Your email and information is very much appreciated.
Thank you again.
Sincerely,
Heather
________________________________________
From: SERIALST: Serials in Libraries Discussion Forum [SERIALST@list.uvm.edu] on behalf of Abbigail C Gregg [acgregg@GENEVA.EDU]
Sent: January-08-13 1:51 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] checklist for priority titles?

We are currently doing that right now as well.  The most important thing for us was to know what was required for accreditation purposes and what professors use most.  I compiled a list of titles for each department based on our coding system and sent them out to whoever was the dept secretary so that she could then forward it to the profs for evaluation.  I got more of a response than I thought I would, and some good backing for some of the more expensive titles, especially in the sciences.  Another benefit of doing this was that some profs were exposed to titles that they didn't even know we had, and were excited to use them.  Another important criteria for whether to cancel or not is what kind of online access we have.  If it's expensive and it's in a database, we cancel.

Abbigail Gregg
Library Technician
Geneva College - McCartney Library
acgregg@geneva.edu
724-847-6693

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Heather Shore
Sent: Tuesday, January 08, 2013 12:19 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] checklist for priority titles?

Hello,

We are working towards doing an evaluation of our current journal subscriptions, to ensure that they are indeed required/useful for our academic departments.
I am trying to create a "checklist" of categories in order to establish a priority list of titles for each department in the event that titles may have to be cancelled due to budget cuts.  It is understood that the departments themselves would be contacted for their input, and it would be helpful to have a guiding document.

Currently, there is no collection development policy to address journal subscriptions.
Degrees are granted at all three levels, but not for all departments.

Has anyone done this sort of exercise before?
Would you please be kind enough to share ideas for such a "checklist" and your experience?

Your input, experience and ideas would be very much appreciated.

Thank you.

Sincerely, Heather

Heather Shore
Serials Specialist/ Spécialiste Des
Périodiques
Massey Library / Bibliothèque Massey
Royal Military College of Canada / Collège militaire royal du Canada National Defence /  Défense nationale PO Box 17000, Station Forces / CP 17000, Succursale Forces Kingston, Ontario , Canada K7K 7B4 heather.shore@rmc.ca Telephone / Téléphone 613-541-6000 x 6666 / Facsimile / Télécopieur 613-540-8077 Government of Canada / Gouvernement du Canada

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