Barbara, In our case we will only make loans of current journal issues to faculty and that is very infrequently. In fact we only have one out now and we simply placed a note in the checkout box of the electronic record stating that professor so and so has the issue. I suppose we could create an item record and barcode the issue before loaning it but never considered it a priority. Roger -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Barbara Rauch Sent: Thursday, November 10, 2011 5:26 PM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] tracking usage AND not barcoding issues Hi I've found this discussion interesting although I've arrived at it rather late. Just to take this a little sideways. We barcode every issue so that we can loan them, although only to faculty and staff, not to students. If you don't barcode every issue, how do you manage loans? Barbara. Barbara Rauch Manager, Bibliographic Services AUT University Library B-30, WA Building, 55 Wellesley St East Private Bag 92006, Auckland 1142 Ph. +64 (09) 921 9999 ex 8874 Facs. +64 (09) 921 9977 barbara.rauch@aut.ac.nz >>> "DAVIS, ROGER" <rdavis@KENT.EDU> 22/09/2011 8:49 a.m. >>> Judith, For us the statistics were gathered with the explicit purpose to determine which titles could be eliminated. Contrary to contemporary thought, not everything is online. Furthermore, we have kept some print journals that are also online simply because a professor wanted us to or the print publication had full color graphics that appeared better in print. By using the stats we could, theoretically, tell the prof that it simply wasn't a feasible expenditure of funds. Without the stats you are just guessing. And yes, there are short-comings to every counting system as you pointed out. Pick what works for you in the most painless way or don't do anything and guess. Roger From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Judith Koveleskie Sent: Wednesday, September 21, 2011 2:56 PM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] tracking usage of current print journal issues I wondering why these statistics are being gathered? With so much moving to online use, it doesn't seem worth the time to me. We once used some of the methods described by others, but decided that they weren't very accurate because patrons can simply re-shelve items which don't get counted. So something might be well-used or used by multiple patrons and we would never know because it would be counted only once or not at all. So we discontinued counting and haven't missed it. Judith A. Koveleskie, MLIS, MA Periodicals Librarian Seton Hill University Reeves Memorial Library 1 Seton Hill Drive Greensburg, PA 15601-1548 kovelesk@setonhill.edu<mailto:kovelesk@setonhill.edu> 724-838-7828 This document may contain confidential information and is intended solely for the use of the addressee. If you received it in error, please contact the sender at once and destroy the document. The document may contain information subject to restrictions of the Family Educational Rights and Privacy and the Gramm-Leach-Bliley Acts. Such information may not be disclosed or used in any fashion outside the scope of the service for which you are receiving the information. On Wed, Sep 21, 2011 at 1:31 PM, Wang, Julia <Julia.Wang@rockhurst.edu<mailto:Julia.Wang@rockhurst.edu>> wrote: Roger, Thanks again for sharing more information on this topic. With regards, Julia Wang ~*~*~*~*~*~*~*~*~*~*~*~*~ Julia Wang Acquisitions/Serials Librarian Greenlease Library Rockhurst University 1100 Rockhurst Rd. Kansas City, MO 64110 Tel: 816-501-4143<tel:816-501-4143> Fax 816-501-4666<tel:816-501-4666> From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu<mailto:SERIALST@list.uvm.edu>] On Behalf Of DAVIS, ROGER Sent: Wednesday, September 21, 2011 10:46 AM To: SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU> Subject: Re: [SERIALST] tracking usage of current print journal issues Julia, Yes, the data can be downloaded to a spread sheet and organized any way you want. There is an article about the program at Serials Librarian v.57: no.1-2 (Jul/Sep 2009) that has screen shots. The article also has a history of various counting methods and their advantages and drawbacks. Roger Serials Librarian Kent State University at Stark 6000 Frank Ave. NW Canton, Ohio http://local2.stark.kent.edu/Library/Bindings/ From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU>] On Behalf Of Wang, Julia Sent: Wednesday, September 21, 2011 10:10 AM To: SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU> Subject: Re: [SERIALST] tracking usage of current print journal issues Thanks Roger for sharing this information. Is the data easy to retrieve and downloadable to excel ? We have tried to find an effective way to count in house print journal usage but was not successful in Millennium (III system) as it actually counts every time the title is updated (not necessary being used). We ended up creating a spreadsheet and enter titles/issues manually each time usage occur since we have very light usage anyway. Thank you, Julia From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu<mailto:SERIALST@list.uvm.edu>] On Behalf Of DAVIS, ROGER Sent: Wednesday, September 21, 2011 7:21 AM To: SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU> Subject: Re: [SERIALST] tracking usage of current print journal issues There is always the problem of patrons re-shelving their own issues. We have signs up but they are often ignored. We use software we developed locally and is available open source that works. Student assistant re-shelves the issue, comes to the Circ desk opens the program, clicks the title and everything is saved. You can recall the stats by title, date or usage. Might need your network people to help install it since it uses a database structure, but it is customizable. Download here http://serialcount.kent.edu/download.cfm Roger From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU>] On Behalf Of Diane Westerfield Sent: Tuesday, September 20, 2011 4:19 PM To: SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU> Subject: Re: [SERIALST] tracking usage of current print journal issues In theory you can have a barcode on the shelf that links to a dummy item record which can be counted for browsing. For example you have a barcode on the shelf where Newsweek goes. The barcode is entered in a dummy item record attached to the Newsweek bib. The student/worker doing the reshelving can scan this shelf barcode with a handheld device as issues are reshelved. Each scan counts as a "browse". The dummy item record is never deleted, hence you won't lose statistics. When statistics are gathered, the dummy item record will contain the total number of current issue browses, along with the browses for bound volumes. Of course, this is coarser-grained than barcoding each individual issue. I haven't worked in libraries that went to that level of detail - maybe other folks can chime in on the finer points. On another note, scanning the shelf as issues are reshelved requires some supervision, or leaning on supervisors, to make sure the new practice keeps on happening. Otherwise you will soon have issues going back to the shelf with no scanning and all the barcoding/dummy item record creation will have gone for naught, and your statistics will have gone awry. You also have to make sure the handheld scanning devices are kept working, or have backups. Hope this helps, Diane Westerfield, Electronic Resources & Serials Librarian Tutt Library, Colorado College diane.westerfield@coloradocollege.edu<mailto:diane.westerfield@coloradocollege.edu> (719) 389-6661<tel:%28719%29%20389-6661> (719) 389-6082<tel:%28719%29%20389-6082> (fax) From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu<mailto:SERIALST@list.uvm.edu>] On Behalf Of Kathleen Dougherty Sent: Tuesday, September 20, 2011 1:57 PM To: SERIALST@LIST.UVM.EDU<mailto:SERIALST@LIST.UVM.EDU> Subject: [SERIALST] tracking usage of current print journal issues Hi, I'm a new serials librarian. We are barcoding our bound journal issues for inventory and statistical purposes. But with current issues, we'll be deleting those individual barcodes once they are bound and replacing them with one for the bound volume, and would therefore lose the stats associated with those barcodes. I'd be interested to hear how other libraries handle this issue. Thanks. ~~~~~~~~~~~~~ Kate Dougherty Electronic Resources & Government Documents Librarian Leonard S. Washington Memorial Library Southern University at New Orleans 6400 Press Drive New Orleans, LA 70126 504-286-5222<tel:504-286-5222> kdougherty@suno.edu<mailto:kdougherty@suno.edu>
