In the acquisitions module of our ILS (ExLibris' Aleph), we have a note on
the order/arrival record: "Latest ed. in Reference" (or at Ref Desk, etc.)

When in the cataloging module, before creating the item record for the new
volume, a tab on the previous edition's item record allows the item
information (call no., barcode no., volume) to be printed, which we do on a
"form" (created in Word). The form has a header, right-aligned, "Please
return this volume", and boxes at the bottom that can be checked off. The
boxes indicate choices: "deref", "withdraw", "other _____". This is simply
put in the new volume and sent to the appropriate library.

On the new volume item record, a temporary location is added, and the call
no. label will include this temp. location.

On the returned/recalled item, the temp. location is removed, and a new
call number label affixed over the old.

It's simple and straightforward and works well for us.

I hope this makes sense, and helps!

Marie Peterson

Marie Peterson, MLS
Technical Services Associate
Continuing Resources/CTS
134 Lockwood Library
SUNY University at Buffalo
Buffalo, NY  14260-2210
tel. (716) 645-2305 x232
fax (716) 645-5955
mpeterso@buffalo.edu

--On Wednesday, December 02, 2009 10:14 AM -0800 "Palmiter, Sherry"
<PALMITER@SEATTLEU.EDU> wrote:

>
>
> Our library keeps the 'current year only' of some print serial titles in
> our reference collection. When a new volume arrives the previous year's
> edition is sent to the circulating stacks. This involves alerting the
> reference staff that a new volume has arrived, pulling the older one,
> remarking and reshelving it, etc.
>
>
>
> We have not yet come up with a step by step procedure for this which
> works really smoothly.  If anyone has a procedure that works well, please
> share it.  You may send your e-mails directly to me.
> palmiter@seattleu.edu
>
>
>
> Thank you.
>
>
>
> <><><><><><><><><><><><><>
>
> Sherry Palmiter
>
> Serials Librarian
>
> Interim Library, Seattle University
>
> 901 12th Avenue
>
> Seattle, WA  98122
>
>
>
> tel:  (206) 296-6204
>
> fax: (206) 296-2572
>
>