Hi Sarah,

My answers are in green. Thanks Alice

Alice Farrell
Team Leader, Serials Team
Collection Services
State Library of New South Wales
Macquarie St.
SYDNEY NSW 2000
Australia

Email: afarrell@sl.nsw.gov.au
tel +61 2 9273 1490
fax +61 2 9273 1246

www.sl.nsw.gov.au

>>> Sarah Glasser <Sarah.Glasser@HOFSTRA.EDU> 12/23/08 2:33 am >>>

Hi Everyone,

Another question from newbie...

I am creating a workflow for journal titles that move from print (or print + online) to online only.  In these cases, we want to close out the iii card and create both a public and non-public note concerning the fact that the title is now online only; older print issues are being retained.  I have come up with the following, but would appreciate feedback from more seasoned librarians:

1) Claim/follow up on any missing issues
2) Make sure all cards are reflected in the holdings statement.  If not, fix (check shelves, claim, make note if missing issues, etc)
3) Delete cards (once confirmed that holdings statements correctly reflect cards)
4) Include a non-public note with insert note function (internal note variable field)
5) create a public note (see my question #2 below).
6) check public display
7) make sure record includes a link to online access

Does this sound right?  Here are some specific questions I have

1) Is it common practice to delete the cards when a title will no longer be received in print and therefore is no longer checked in?
Yes. We should always delete the card for items no longer being received.

2) What is the best place for the public note?  I have placed it after the last holding statement, but I am not sure this is the best place.
There should be a note in the bib. record to show the change of format. It also depends on whether your library is using a separate record for the online version. A public note may not be required. For a single record approach, doesn't the 856 tell the public the availability of the online version?

3) How can I suppress the "latest received" feature that shows in the public display? I think over time it will look silly to have a latest received that is so old.   Or is it common practice to leave this displayed?
Once the card is deleted, the "latest receive' will disappear.

Thank you all in advance for your for your help and happy holidays!
Sally

Sarah (Sally) Glasser
Serials/Electronic Resources Librarian
022B Axinn Library
123 Hofstra University
Hempstead, NY  11549

516-463-5959

STATE LIBRARY of NSW
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