In our III System the public note is viewed above the card information, so
if the card is deleted the public note is no longer visible. Information
would have to be in the holdings line to be visible to the public.
Ann
Ann Kolodzey
Acquisitions/Serials Librarian
Widener Law School
Delaware Campus Library
4601 Concord Pike
Box 7475
Wilmington DE 19803-0475
tel: 302-477-2036
fax: 302-477-2228
http://law.widener.edu/LawLibrary.aspx
-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of Laura Secord
Sent: Monday, December 22, 2008 1:08 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] procedure for print to online only
Hi Sarah,
In the III System, when you delete the check-in card (which we do for titles
we are no longer receiving), the "Latest Received" line automatically goes
away in the OPAC.
Good luck!
Laura
On Mon, Dec 22, 2008 at 10:36 AM, John Lucas
<jlucas@rowland.umsmed.edu>wrote:
> Hello Sarah,
>
> While we do not have a III System, We close out the print things as all
> should do.
> To indicate Online only, in the bib record we add
> 1. 362 $aVol. 11, no. 3 (June 1996)- ;
> Electronic Only 2009-
> 2. 500 $aALSO AVAILABLE ON THE LIBRARY WEB PAGE - ELECTRONIC
> JOURNALS. ELECTRONIC ONLY STARTING WITH 2009-
>
> We also add in our Summary Holdings statements
> WEB PAGE v. 24 (2009) => Electronic Journals Page
>
> And duplicate that as an item record just like any other bound volume. [
> v. 24 (2009) => Electronic Journals Page ]
>
> HAPPY Holidays,
>
>
> John Lucas
>
> Serials Librarian
> University of Mississippi Medical Center
> 2500 North State St
> Jackson, MS 39216-4505
>
> (PH) (601) 984-1277
> (FAX) (601) 815-4569
> JLUCAS@ROWLAND.UMSMED.EDU
>
> >>> Sarah Glasser <Sarah.Glasser@HOFSTRA.EDU> 12/22/2008 9:33:12 AM >>>
> Hi Everyone,
>
> Another question from newbie...
>
> I am creating a workflow for journal titles that move from print (or print
> + online) to online only. In these cases, we want to close out the iii
card
> and create both a public and non-public note concerning the fact that the
> title is now online only; older print issues are being retained. I have
> come up with the following, but would appreciate feedback from more
seasoned
> librarians:
>
> 1) Claim/follow up on any missing issues
> 2) Make sure all cards are reflected in the holdings statement. If not,
> fix (check shelves, claim, make note if missing issues, etc)
> 3) Delete cards (once confirmed that holdings statements correctly reflect
> cards)
> 4) Include a non-public note with insert note function (internal note
> variable field)
> 5) create a public note (see my question #2 below).
> 6) check public display
> 7) make sure record includes a link to online access
>
> Does this sound right? Here are some specific questions I have
>
> 1) Is it common practice to delete the cards when a title will no longer
be
> received in print and therefore is no longer checked in?
>
> 2) What is the best place for the public note? I have placed it after the
> last holding statement, but I am not sure this is the best place.
>
> 3) How can I suppress the "latest received" feature that shows in the
> public display? I think over time it will look silly to have a latest
> received that is so old. Or is it common practice to leave this
displayed?
>
> Thank you all in advance for your for your help and happy holidays!
> Sally
>
>
>
> Sarah (Sally) Glasser
> Serials/Electronic Resources Librarian
> 022B Axinn Library
> 123 Hofstra University
> Hempstead, NY 11549
>
> 516-463-5959
>
>
>
> Individuals who have received this information in error or are not
> authorized to receive it must promptly return or dispose of the
information
> and notify the sender. Those individuals are hereby notified that they are
> strictly prohibited from reviewing, forwarding, printing, copying,
> distributing or using this information in any way.
>
--
Laura J. Secord
Serials & Preservation Librarian
DeWitt Wallace Library
Macalester College
1600 Grand Avenue
St. Paul, MN 55105
651-696-6701
