I have thought about that, too, but that would involve staff time, which
I do not have a lot of.  I came to my job in May 2005 already 5 years
behind on some tasks, even farther on others.  My thought is that the
publisher should be creating digital copies and maybe providing access
through their own website or a vendor database, such as EBSCO EJS.

Barbara Pope, MALS
Reference/Periodicals Librarian
Axe Library
Pittsburg State University
Pittsburg KS  66762
bpope@pittstate.edu

Barbara Rauch wrote:
> Has anyone thought to scan them into a digital repository?
>
> We are also trying to come up with a solutions to this problem.
>
> Regards
> Barbara.
>
>
>
> Barbara Rauch, Acquisitions Coordinator
>
> Mail No. B-30, AUT University Library
> Private Bag 92006
> Auckland 1142
> New Zealand
>
> ph: +64 (09) 921 9999 ex 8874
> fax: + 64 (09) 921 9977
>
>
>
>
>
>>>> kteel@STANFORD.EDU 02/02/07 6:48 a.m. >>>
>>>>
> Sarah M. Barnard wrote:
>
>> I really feel that printing them is retrogressive, space consuming,
>> and not very helpful, although we have been known to do it,
>> especially for some missing back issues, or issues from an
>> organization that is now defunct when we doubt that the website will
>> remain viable. The e-mail newsletters are a particular problem
>> because they are sent to one address. In that case, the temptation
>> to just print them is strong.
>>
>
> We have done the same thing here in some cases. We have strong
> collections of newsletters from NGOs and specialized organizations
> from developing countries, particularly in Africa, and we want to
> continue to provide that content to our scholars and researchers. In
> some cases, the bibliographer has printed out e-mailed newsletters or
> issues that were posted on a website (and frequently, the websites
> for these organizations disappear) and we have treated them as print
> reproductions of born digital content. It does seem like a step
> backward, but if the bibliographer is willing to make the print-outs
> on archival quality paper, and the electronic version is no longer
> available, then it more or less works for us.
>
> When the newsletter is online and freely accessible without
> passwords, etc., then we catalog the online version as we would any
> electronic resource. For the ones that require passwords, we don't
> catalog the online version, but we note in the record for the print
> version that the print ceased and it's now online, and give the URL
> if the online version is free. We don't want to manage passwords, and
> if the content is free, individual scholars may be able to sign up
> for the newsletter themselves. This isn't a great system, but with
> tens of thousands of titles to manage, I don't see how we could
> easily deal with passwords.
>
> Some newsletters cease in print and don't have a one-to-one
> equivalent online. The same kind of content will be on the
> organization's website, but not formally presented as a "newsletter".
> In those cases, we will catalog the organization's website if the
> bibliographer wants this.
>
> Not specific to newsletters, but another thing I'm seeing more often:
> the print version will only be provided to developing countries. For
> developed nations, it is only available online. Does this count as
> "ceased in print"?
>
>
> Kay Teel
> Serials Catalog Librarian and Cataloger for the Arts
> Stanford University Libraries and Academic Information Resources
> Phone: (650) 724-7346
> kteel@stanford.edu
>
>