No, the auditors haven't asked to see what is described below, but they
have trotted over and asked to see specifically copy 2 of a random book.
So it's not beyond the realm of possibility, at least not in my
library.

Be that as it may, we're still very seriously considering eliminating
check-in except for those titles we bind.  The best work around we've
come up with thus far is a list of bindery titles that we would check
upon receipt.  If it's not bound, out to the stacks it goes (after
property stamping); if it gets bound, then it gets the full, deluxe
treatment. Still requires a bit of intervention, but not as much as
maintaining check in records and claiming records for everything.  We
have just under 1000 current periodicals and newspapers.  As our
acquisition of e-journals increases, we must find ways to alter the
workload of existing staff to accommodate new tasks since we definitely
won't be getting any new FTE.

Marynelle Chew
Joseph F. Smith Library
Brigham Young University-Hawaii
Laie, HI

>>> LISTSERV@LIST.UVM.EDU 1/15/2006 6:00:00 PM >>>
There is 1 message totalling 45 lines in this issue.

Topics of the day:

  1. Looking for other libraries that have eliminated check-in

----------------------------------------------------------------------

Date:    Sun, 15 Jan 2006 16:05:17 -0700
From:    Dan Lester <dan@RIVEROFDATA.COM>
Subject: Re: Looking for other libraries that have eliminated check-in

Every state and every institution has different rules regarding
auditing of institutional property.  However, has an auditor EVER come
looking to see if you have the December 2004 issue of Albanian
Underwater Basketweaving?  I didn't think so.

Remember that even if you have a subscription to the journal, and have
carefully recorded that you received it, that doesn't mean that it is
still in the library. Right?  As long as you have some issues for 04
(or whatever subscription period) and the documents that show you paid
for it (rather than writing a check to yourself), I believe you've
done your duty. And even if your auditors aren't happy that they, what
sanctions are they going to take?  Certainly they can't do anything
that will get you fired.

No, I'm not, thank goodness, an auditor.  But I do know that we
librarians make FAR too many decisions based on "what if" worst case
scenarios than we need to.  All too many libraries and library
departments are managed by fear and worry, rather than common sense.

dan

Wednesday, January 11, 2006, 1:51:51 PM, you wrote:

TSE> There were a
TSE> number of participants however who quickly noted
TSE> that check-in was
TSE> required for auditing purposes.

--
Dan Lester, Data Wrangler  dan@RiverOfData.com 208-283-7711
3577 East Pecan, Boise, Idaho  83716-7115 USA
www.riverofdata.com  Fair is whatever God decides to do.

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End of SERIALST Digest - 14 Jan 2006 to 15 Jan 2006 (#2006-10)
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