Date: Wed, 25 May 2005 12:21:30 -0400
From: "Angelica Freitas" <afreitas@slc.edu>
Subject: Re: [SERIALST] Inventory (Linda Grooms)

Can somebody show an example of inventory for those who have no idea.

Thank You
Angelica
----- Original Message -----
> Date: Wed, 25 May 2005 11:24:22 -0400
> From: Linda Grooms <lgrooms@stetson.edu>
> Subject: RE: [SERIALST] Inventory (Barbara Pope)
>
> Hi Barbara,
>
> About 15 years ago I started this project in dBase and converted it over
> to Access a few years ago. I started by inputting information from our
> old holdings cards, which had been updated each time we received bound
> volumes from our bindery, or when it came to our attention that a volume
> was incomplete. When completed, I printed reports that could be taken to
> the shelves to verify the data. It took a while, but the end result has
> been very valuable.
>
> Good luck.
>
> Linda Grooms
>
> -----Original Message-----
> From: SERIALST Moderator [mailto:bmaclenn@UVM.EDU]
> Sent: Wednesday, May 25, 2005 10:06 AM
> To: SERIALST@LIST.UVM.EDU
> Subject: [SERIALST] Inventory (Barbara Pope)
>
> Date: Wed, 25 May 2005 08:10:57 -0500
> From: Barbara Pope <bpope@pittstate.edu>
> Subject: Re: [SERIALST] Inventory (2 messages)
>
> Hi, Linda. Did you harvest the holdings data from your library system or
> do you enter it into Access by hand?  This seems like it would be a good
> thing for us to do an inventory, but I am not sure how to get started.
> I started in my current job 3 1/2 weeks ago and have never worked in
> serials before, so this is all a little new to me.
>
> Thanks.
>
> Barbara Pope, MALS
> Reference/Periodicals Librarian
> Axe Library
> Pittsburg State University
>
>>(1)-------------------
>>Date: Tue, 24 May 2005 15:29:48 -0400
>>From: Linda Grooms <lgrooms@stetson.edu>
>>Subject: RE: [SERIALST] Inventory
>>
>>We have an Access table that shows all of our physical holdings. One of
>
>>the many ways we use it is to create shelf-reading reports for our
>>student assistants. Our assistants are each responsible for a section
>>of our collection and are issued  reports that tell them exactly what
>>they should see on the shelf. One of their responsibilities is to make
>>a dated note on their shelf-reading report of any discrepancy. Many
>>times something missing today returns tomorrow, so the note can be
>>removed. At the end of each semester, I collect all of the reports and
>>check any notes still active to see if our holdings need to be updated.
>
>>This serves as a continuing inventory. It also give me a way to check
>>of the assistant's work :}
>>
>>Linda Grooms
>>Periodicals Supervisor
>>duPont-Ball Library
>>Stetson University
>>
>>-----Original Message-----
>>From: Jean Shankle [mailto:jshankle@PCCI.EDU]
>>Sent: Tuesday, May 24, 2005 1:30 PM
>>To: SERIALST@LIST.UVM.EDU
>>Subject: [SERIALST] Inventory
>>
>>Do many of you do inventory of your periodical collection?  How do you
>>do it?  I am specifically interested in knowing how those of you whose
>>issues are not bar coded, do it.  Do you have a special program that
>>helps you with it?  Or have an of you set up something yourselves on
>>Access?  We have done inventory in the past, but it is comparable to
>>climbing Mount Everest.
>>
>>Thank you for any advice you can offer.
>>Jean
>>
>>############################
>>Miss Jean Shankle
>>Periodical Librarian
>>jshankle@pcci.edu
>>Pensacola Christian College Library
>>Box 18000
>>Pensacola, FL 32523