Date: Wed, 25 May 2005 11:24:22 -0400
From: Linda Grooms <lgrooms@stetson.edu>
Subject: RE: [SERIALST] Inventory (Barbara Pope)

Hi Barbara,

About 15 years ago I started this project in dBase and converted it over
to Access a few years ago. I started by inputting information from our
old holdings cards, which had been updated each time we received bound
volumes from our bindery, or when it came to our attention that a volume
was incomplete. When completed, I printed reports that could be taken to
the shelves to verify the data. It took a while, but the end result has
been very valuable.

Good luck.

Linda Grooms

-----Original Message-----
From: SERIALST Moderator [mailto:bmaclenn@UVM.EDU]
Sent: Wednesday, May 25, 2005 10:06 AM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Inventory (Barbara Pope)

Date: Wed, 25 May 2005 08:10:57 -0500
From: Barbara Pope <bpope@pittstate.edu>
Subject: Re: [SERIALST] Inventory (2 messages)

Hi, Linda. Did you harvest the holdings data from your library system or
do you enter it into Access by hand?  This seems like it would be a good
thing for us to do an inventory, but I am not sure how to get started.
I started in my current job 3 1/2 weeks ago and have never worked in
serials before, so this is all a little new to me.

Thanks.

Barbara Pope, MALS
Reference/Periodicals Librarian
Axe Library
Pittsburg State University

>(1)-------------------
>Date: Tue, 24 May 2005 15:29:48 -0400
>From: Linda Grooms <lgrooms@stetson.edu>
>Subject: RE: [SERIALST] Inventory
>
>We have an Access table that shows all of our physical holdings. One of

>the many ways we use it is to create shelf-reading reports for our
>student assistants. Our assistants are each responsible for a section
>of our collection and are issued  reports that tell them exactly what
>they should see on the shelf. One of their responsibilities is to make
>a dated note on their shelf-reading report of any discrepancy. Many
>times something missing today returns tomorrow, so the note can be
>removed. At the end of each semester, I collect all of the reports and
>check any notes still active to see if our holdings need to be updated.

>This serves as a continuing inventory. It also give me a way to check
>of the assistant's work :}
>
>Linda Grooms
>Periodicals Supervisor
>duPont-Ball Library
>Stetson University
>
>-----Original Message-----
>From: Jean Shankle [mailto:jshankle@PCCI.EDU]
>Sent: Tuesday, May 24, 2005 1:30 PM
>To: SERIALST@LIST.UVM.EDU
>Subject: [SERIALST] Inventory
>
>Do many of you do inventory of your periodical collection?  How do you
>do it?  I am specifically interested in knowing how those of you whose
>issues are not bar coded, do it.  Do you have a special program that
>helps you with it?  Or have an of you set up something yourselves on
>Access?  We have done inventory in the past, but it is comparable to
>climbing Mount Everest.
>
>Thank you for any advice you can offer.
>Jean
>
>############################
>Miss Jean Shankle
>Periodical Librarian
>jshankle@pcci.edu
>Pensacola Christian College Library
>Box 18000
>Pensacola, FL 32523