I would like to supplement Pat French's response about our practice.  We
have been using single record overlaying approach since 2001, but for the
5000-6000 records in the Lexis-Nexis set, we have adopted the separate
record record in the same local webOPAC since 2002. You may search our
Webopac under title: Lexisnexis academic (no space in lexisnexis) and all
titles in the LexisNexis package will show up.  Go to Marc Display and you
can see our Marc coding.

They are batch generated brief records with the URL pointing directly to
each title.   I hope to upgrade them to full records eventually, but my
current priorities do not allow me to do so.

In order to load them as they are, your public service staff have to be
willing to live with separate records for this set even though the others
are all single records.

Below is a brief description on how we do it:

>>>UCSC creates brief MARC records monthly using the
>>>title list on the Lexis-Nexis web page for every title in the package and
>>>adds them to the OPAC.  Titles with only abstracts, summaries or briefs
>>>are excluded. Each batch has about 5500
>>>serial records and 500 policy paper monographic records.
>>
>>>The monthly process consists of batch creation/overlay and batch
>>>deletion, which takes approximately 2.5 hours.  The first hour is spent on
>>>file creation.   Then we have to wait for the records to load.  This may
>>>take half an hour.  After the records are loaded, we batch
>>>delete the obsolete records and change the record format of the policy
>>>paper titles from serial to monographic.   This will take up to an hour.
>
>  ***************************************************************************
>
>On Thu, 26 May 2005, Birdie MacLennan wrote:
>
> > It has been suggested that we investigate adding "brief" e-journal records
> > to our catalog to provide links to e-journals.  I'm not sure exactly what
> > this means, but have been asked to explore the possibility.  So ... I'm
> > wondering, is anyone else adding any kind of brief records to their
> > catalog to generate access to e-journals?  If so, how are you creating the
> > records and holdings data?  Are you adding the records manually
> > (in-house)?  Using vendor or publisher supplied MARC records?  Using
> > OpenURL or Link Resolver services?
> >
> > Is anyone still using a single record approach (print, microform,
> > electronic on one record) and finding a way to incorporate automated
> > maintenance for URLs and multiple holdings into a single bibliographic
> > record approach?

Lai-Ying Hsiung
Acting Head of Technical Services
University Library
University of California, Santa Cruz
1156 High St
Santa Cruz, CA 95064

lhsiung@ucsc.edu
831-459-5166