I think keeping it short and simple is best. Be sure to include all of your
contact information and check your address label.

Here is my standard:

Good morning (time of day)

Our library receives your publication (Title) directly from your publisher.
(Add here whether or not there is a subscription fee) I just received the
September issue, we missed August. (to let them know if it is just a fluke
or note that you have a missing issue report in your database that flagged
it as missing)

We have missed the following issue(s). Any assistance you can provide is
greatly appreciated.

Here is what my database reads as still needed:

Title (underlined and bold faced) any subtitles, especially if there are
parts. Volume, issue number, date, and year.

Be well, stay well, and keep peace in your heart.

Diane Dudley
Serials/Periodicals Records Manager
Earl Gregg Swem Library
College of William and Mary in Virginia
P. O. Box 8794
Williamsburg, VA 23187-8794
757-221-1697
Email: drdudl@wm.edu

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Olatunde, Kaia
Sent: Friday, August 27, 2004 4:02 PM
To: SERIALST@LIST.UVM.EDU
Subject: [SERIALST] Claim Letter Sample

Can anyone send me a sample of a claim letter they use to claim missing
issues?  I'll gladly take more than one!

Thank you!