Thanks to all who responded to my request for guidance on formatting
holdings statements for embargoed journal titles.
Some of you replied directly to me and some to the list.  I was asked to
summarize for the list.  Here goes:

> There seem to be 2 distinct opinions:
> Start with NO or a negative to clearly indicate that issues aren't
> available since the assumption is people don't pay much attention or read
> very far anyway
> or
> Be positive and make sure that what IS available is clearly stated instead
> of stressing what's not there.
>
> Here they all are:
> "Recent 3 years not available on JSTOR" -- or whichever database.
>
> "No full-text for latest 2 years."
>
> See database for full-text coverage. Full-text unavailable for latest year
>
> "Free x months (or
> years) after publication"
>
> v.1(1926)- [Latest 5 years not available online]
>
> Current 2 years not available here
>
> Current year unavailable.
>
> vol. 24- (1995-) Current issues delayed.
>
> (Due to publisher > restrictions, the most recent 12 months are not
> available.)
>
> Available: 1985 to 2
> years ago. In general we try to use positive language and would choose the
> "available" over the "unavailable" language.
>
> Our solution is to
> restate available years every January, during Christmas break, so we will
> move the holdings from 1895 - 1997 to 1895 - 1998.  Takes a bit of time,
> but holdings always accurate.
>
>  we developed standard macro (using QuicKeys
> software) that permits us, with one simple keystroke, to add a $z note
> after the 866 summary level holdings data (in the MARC holdings record).
> For example:
> 856 41 $u http://www.jstor.org/journals/00221953.html
> 866 31 $8 0 $a v.1 (1970)- $z *(excludes most recent 5 years due to
> publisher's license)
> i.e., "5" or however many years.  The macro:
> $z *(excludes most recent X years due to publisher's license)
>
> 'Online version available x months after print publication.'
>
> I think that you should start with the word No as in:
> No full text for latest 2 years
>
> "Full text available, excluding last two years"
>
>  we add beside the
> title (Current 2 years only)
>
> Mar. 1992 -  (excluding most recent 18 months)
>
> 1992-  (excluding current 2 years)
>
> v.5(1995)-2 years ago
>
> "(latest [fill in the time period] unavailable)"
>
> "Lack most recent 12 months"
>
> "Articles for most recent 3 years not available online."
>
> Available: 1995-three years ago
>
> Online access to issues two years after publication
>
> Journal of XYZ  1995-
> Latest 2 years not available; back issues only.
>
> Academic questions : AQ
> * v.1 (1987/1988)- Latest 6 months not available.
> American historical review
> * v.1 (1895/1896)- Latest 5 years not available.
> * v.104 (1999)-
>
>
 ~~~~~~~~~~~~~
Jane D. Burke
Information Specialist
Groton Laboratories
Pfizer Inc
PGRD Library
MS 8118-05
Eastern Point Road
Groton  CT  06340

 (860) 441-0683  (voice)
 (860) 441-8519  (fax)
 jane_burke@groton.pfizer.com

 "The gift which I am sending you is called a dog,
and is in fact the most precious and valuable possession of mankind"
                                                 ~Theodorus Gaza