7 messages, 157 lines: (1)------------------ Date: Fri, 1 Aug 2003 08:29:10 -0400 From: "Deborah Jensen" <jensen@bostonathenaeum.org> Subject: RE: Barcoding Bound Journals >> On 07/31/03 Joyce Radcliff wrote: Does anyone barcode their bound journals even though they're not checked out? If so, for what reason? >>>> We at the Library of the Boston Athenaeum (a small private research library) bar code our bound journals. They aren't supposed to circulate, but we barcode the bound vols. for inventory control & for vol. stats. Not the most used categories of what we do here, but not much effort for making inventory easier. It also helps if we move those vols. to off-site storage or just have the current bound ed. of something in a different location, other than the main stacks. BTW, we use Voyager ILS. Deborah Jensen ******************************************** Deborah K. Jensen Serials Librarian Library of The Boston Athen=E6um 10 1/2 Beacon Street Boston, MA 02108 tel: 617-227-0270 ext. 224 fax: 617-227-5266 www.bostonathenaeum.org ******************************************** (2)------------------- Date: Fri, 01 Aug 2003 08:54:57 -0400 From: Marilyn Gane <mgane@andrews.edu> Subject: Re: Barcoding Bound Journals Hello Joyce We barcode all our bound journals. Most of our bound volumes are available for checking out, however even those that are used in house are scanned before they are re-shelved to monitor usage. Marilyn Gane (3)------------------- Date: Fri, 01 Aug 2003 09:11:34 -0400 From: "Colleen Smith" <CSmit@mail.als.edu> Subject: Re: Barcoding Bound Journals We are currently part way through a project to barcode our bound periodicals. We are doing so for several reasons: 1) We often override our non-circulating policy for bound journals for faculty members and having them barcoded allows us to checkout volumes through our ILS (Sirsi Unicorn) 2) We create item records for each barcoded volume in our ILS. The barcoded volumes display in the OPAC so users know exactly what volumes we own and which, if any, are checked out or missing or at the bindery before they go to the shelf. We also include a summary holdings statement in a local MARC field of the bibliographic record but that doesn't provide the same level of detail as the item records. 3) For inventory purposes. Barcoded volumes will allow us to do an automated inventory at some point. 4) The barcoding project has turned up several cataloging problems. Cases such as a title being included on a former title or missed title changes are located and resolved. Colleen E. Smith Head of Technical Services Albany Law School Albany, New York Phone: 518-445-2341 email: csmit@mail.als.edu (4)------------------- Date: Fri, 01 Aug 2003 09:44:12 -0400 From: "Leslie O'Brien" <lobrien@vt.edu> Subject: Re: Barcoding Bound Journals At Virginia Tech we are in the process of barcoding our bound journals for several reasons. First, we wanted to have a more accurate volume count of our holdings. We verify our holdings statements when we attach the items, and make corrections to our LDRs in OCLC. We send bound journals to an off-site storage facility to make room in our main library, and they have to be barcoded there for inventory purposes. We also anticipate circulating our bound volumes some day, as more and more titles are made available and archived online. Leslie O'Brien Director for Technical Services University Libraries Virginia Tech Blacksburg, Virginia 24062-9001 540-231-4945 540-231-3694 (FAX) (5)------------------ Date: Fri, 1 Aug 2003 09:10:29 -0500 From: "Polakowski, Elizabeth J." <EJPOLAKOWSKI@stthomas.edu> Subject: RE: Barcoding Bound Journals Yes. We barcode our non-circulating bound journals but don't bother with the loose issues. Here are the main advantages for us. 1. Easier to do inventory by scanning barcodes 2. Statistics can be determined easily from barcodes in our system 3. Automated use counts from scanning barcodes before reshelving 4. Can change status in the system for individual volumes when one is missing or being mended 5. Can track a volume for the rare exception when we check it out to faculty 6. Can tell the difference on screen between bound volumes and loose issues in holdings ranges with gaps by seeing if it's barcoded It was a seven year project for us to barcode 15,000 bound journals at a small library with few staff. The project also identified some other problems with titles, adding more clean up time. I wouldn't bother with it if you have easier ways to accomplish the above list or if those items aren't necessary at your library. ________________________________________________________________ Betsy Polakowski | We often fear what we Serials/Technical Services Librarian | do not understand. Archbishop Ireland Memorial Library | Our best defense University of St. Thomas | is knowledge. 2260 Summit Ave. | St. Paul, MN 55105 | Mr. Tuvok 651-962-5452 | (6)------------------ Date: Fri, 1 Aug 2003 10:29:10 -0400 From: Mark Hemhauser <mbhhbm@american.edu> Subject: Re: Barcoding Bound Journals We barcode our bound journals even though they do not circulate. With a hand-held scanner we scan the barcodes of each volume before reshelving. This file of barcodes is later matched with our item records and we can get an idea of the use of a given journal title. Eventually this will help us answer the question, "Does anybody use this title?" Mark Hemhauser American University Library--Serials (7)------------------- Date: Fri, 01 Aug 2003 09:20:53 -0700 From: "Aline Soules" <asoules@csuhayward.edu> Subject: Re: Barcoding Bound Journals We do--for in-house use statistics. Aline Soules, Assoc. University Librarian California State University, Hayward asoules@csuhayward.edu
