-------- Original Message --------
Subject:  RE: Program Abstracts - Binding? -- Nancy Crow
From:  "Sanders, Melodie" <MSanders@tambcd.edu>
Date:  Mon, 7 Jul 2003 14:39:00 -0500
To:  "SERIALST: Serials in Libraries Discussion Forum"
<SERIALST@LIST.UVM.EDU>, <crowna@quincy.edu>

Nancy Crow asks:

 > I am preparing volumes for binding and interested in the usefulness of
 > including Special Issues/Program Abstracts with the regular
 > issues.  For  example, The Gerontologist, v. 42, Special Issue I, is
 > Program Abstracts  from the 55th Annual Scientific Meeting.  Do other
libraries include  this with Volume 42 or not?

Yes. In your case, it has supplemental numbering. Special issues are
also frequently indexed. Also, our patrons use abstracts to determine
what papers they are interested in.

We generally bind the indexes, special issues, supplements, program
abstracts, proceedings and such. We do not bind nor do we keep
conference programs, separate advertisments, promotional materials, and
such. We do post the items we think the patrons might find interesting
on a bulletin board close to the Circulation Desk.

We use the criteria, if it would be useful information to our patrons in
ten or more years, and will we wonder in ten years if we are missing a
supplement or issue if we don't include it.  Usually the "supplements"
are numbered and are included in the volume numbering.  The
advertisments, conference programs, and such generally don't have the
issue voluming.  Occasionally, we will have a title that does have
conference programs, or other things included in the numbering.  When
that happens we include it in the bound volume.

We also include CD-ROMs, disks, and such in this policy.  If the program
disk is a software promotion or advertising for a society or publisher
that is not supplementing the issue, we toss it. If it is supplementing
the issue, we put it in a pocket in the bound volume or issue. (Some
issues are big enough to be bound separately.)  We do not typically
leave charts or large graphics in the volume, UNLESS they are a
supplement to a specific article or the material is included in the
numbering.  Then we put them in a pocket and keep them with the issue.

My favorite is flyers and pamphlets published by societies like American
Dental Assocation that find their way into dental journals. If they are
examples or supplements to articles, we pocket them. If not, they land
in cataloging to be put in the vertical file. Or if they don't look
useful, file 13 or the library coffee tables.

Melodie
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   Melodie Sanders
   Head of Technical Services
   Baylor Health Sciences Library (Dallas)
   MSanders@tambcd.edu <mailto:MSanders@tambcd.edu>
http://tambcd.edu/library
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