Date: Tue, 11 Mar 2003 10:19:28 -0600
From: "Cecelia N. Boone" <c-boon@umn.edu>
Subject: Re: Working with LDRs, Some Resources

Using separate Local Data Records (different SCHDS, but a common,
composite SIHD) is, indeed, an accepted method of dealing with union
list holdings for microformat materials. The following description is
taken from the website of NELINET, the OCLC regional support provider in
New England.  See
"LDRS for titles in non-print and multiple formats"
at:  http://www.nelinet.net/res/ul/neulguid.htm#formats:

Option 2: Multiple LDRs on the Print Record
In this option, the print record is used for all manifestations of the
same title. A separate LDR is created for each format of a title held by
an institution. All the LDRs linked to the print record share a common
SIHD field.
The designators =87g, =87e, =87f, =87n, =87v, =87y in the SCHD field=
  describe the=20
holdings of the specific format. The physical form designator on the LDR
is coded appropriately.
If the library has print holdings of the title, the designators =87g,
=87e,=87f,=87v, =87y in the SIHD field describe the print holdings. If
the library does not have print holdings for the title, the designators
=87g, =87e, =87f are coded 0, and =87v and =87y are not present in the
SIHD field.
Non-print and electronic holdings are set off in square brackets in =87n
of the SIHD field and include codes for enumeration, chronology,
completeness, acquisition status, and retention. When multiple holdings
are reported, begin with a composite holdings statement, indicating the
full range of the non-print holdings (all formats) in =87n of the SIHD
followed by separate summary statements for each format. See the sample
LDRs.
If a summary holding statement for electronic holdings cannot be
provided, include the general availability statement. Include special
conditions or restrictions on access to the online holdings. See the
Suggested Notes.
See the Union List Reference Card for LDR designators and their
appropriate codes.

* * * *
Also, the topic is discussed in Section K, "Microforms", Chapter 7 of
the OCLC UNION LIST USER GUIDE
(http://www.oclc.org/oclc/man/4141ulug/index.htm)

Cecelia Boone, Asst. to the Dir. for MULS & Communication
MINITEX Library Information Network
c-boon@umn.edu
612-624-6353, 800-462-5348
.

At 09:00 AM 3/10/2003 -0500, you wrote:
 >Date: Fri, 7 Mar 2003 20:28:34 -0500
 >Sender: voglerl <voglerl@wabash.edu>
 >Subject: Working with LDRs
 >
 >
 >To catalogers and non-catalogers alike, this question is for anyone who
 >maintains their libraries union list holdings.
 >
 >I am not a cataloger myself, but I maintain our libraries union list
 >holdings in OCLC.  I am aware of the different methods for reporting
 >microform holdings in LDRs - one of those being that all formats of a
 >particular title are reported on the hardcopy record.  I have not seen
 >this issue addressed in the new ANSI/NISO Z39.71 standards so I thought
 >I would query the list.  Is it appropriate to use separate SCHDs for
 >each format of a title retained at a library (such as print, microform,
 >or electronic resource) if one uses the hardcopy to record all holdings
 >formats?  If it is not appropriate, I would be curious to know why if
 >anyone knows the reason.
 >
 >Thanks in advance for any and all input.
 >
 >Laura
 >
 >Laura Vogler
 >Serials Manager
 >Wabash College Library
 >301 West Wabash Avenue
 >Crawfordsville IN 47933