From: "Beverly Dowdy" <bdowdy@ucok.edu>
Subject: RE: Workflow for e-journals -- Barbara Rauch
Date: Fri, 7 Mar 2003 08:41:00 -0600

There are too many variables in ejournals to keep track of them
yourself, and they change frequently.  The best method at this point is
to subscribe to a service such as Serials Solutions.  They offer an A-Z
listing of all your ejournals by journal title with holdings data, so
overlaps are evident. There are at least 2 other providers of a similar
service, but I can't remember their names.  Serials Solutions updates
their list every other month, and will include your print titles and
holdings as well.

Ebsco will be coming out soon with an A-Z listing updated more
frequently, I understand.  But Ebsco also offers a registration tracker
as part of their EJS (Electronic journals service), which I have found
invaluable for keeping up with ejournals received free because of print
subscriptions.

But keep in mind that overlaps of journal titles are not necessarily a
bad thing - different vendors often provide different amounts of
coverage of a journal title.  In doing a review of the ejournal
"Science" for the Charleston Advisor 2 years ago, I found that some
vendor platforms provided 70% of the table of contents from the journal,
some 80%, and some 95%, mostly because some vendors left out certain
sections of the TOCs.  Some vendors provided graphs and photographs
which were in the print version of the articles, some did not.  Some
provided MORE data than was in the print version.

Hope this helps with part of your question.

Beverly Dowdy
Serials Librarian
University of Central Oklahoma

-----Original Message-----
Date: Fri, 07 Mar 2003 12:19:11 +1300
From: "Barbara Rauch" <barbara.rauch@aut.ac.nz>
Subject: Workflow for e-journals

Hi
We are trying to make our serials electronic access only as far as
possible, so we began by purchasing large aggregated databases. The
intention was to reduce duplication by not keeping the print version,
if it also comes online. Now we have duplicated online resources where
the aggregators lists of journals overlap and of course the online
version where it comes as part of the print sub.
Anyway I'm digressing.
Does anyone have a systematic method or workflow to manage things
like identifying duplicated online access, identifying the print +
online subs. titles with embargoes (of which we will continue to keep in
print), publisher restrictions (like 'must have sub. to Emerald/Wiley/
or whatever'), claims for the online part of the sub.,
consortia payments (which means more than one vendor i.e. the one
that invoices and the one that gives access, which are frequently
different) and so on?

We will be going live with Voyager in December. Perhaps this will
help, but I'm sceptical. Perhaps an Access database will help as there
are so many variables. This is the way I'm thinking of going, but am I
just created uneccessary work for myself?

How do others keep track of this kind of info.?

I hope I'm not the only one swimming through mud over this.

Barbara

Barbara Rauch, Acquisitions Librarian
Auckland University of Technology Library /
Te Whare Matauranga
Room W301, A Block
59 Wellesley Street East,
Private Bag 92006
Auckland 1020, New Zealand

Ph: (09) 917 9999 ex 8874
Fx: (09) 917 9977
barbara.rauch@aut.ac.nz
http://www.aut.ac.nz