Date: Fri, 7 Mar 2003 07:49:35 -0600
From: redhead <redhead@ksu.edu>
Subject: RE: Paraprofessional Staff working with e-journal procedures --
2 messages

We have had paraprofessional staff working with e-journals for 2 years
now.  Ordering (of packages) is done by acquisitions staff, but all
cataloging and maintenance is done by the serials unit (3-4
paraprofessionals and one original cataloger).

We verify access when cataloging and have just begun a plan to verify
access once a year (requesting a list from the publisher to get any new
titles and check what has changed.  We use a holdings statement that
gives the oldest materials available at the time last viewed.
  EX: v.4 (1990)- (as of 02/2002).
  Since things change so quickly and so few places send out
notification, we feel this is the best we can do right now.

Problems with access are routed to the Serials Manager as they are found
as no regular maintenance is done other than the once a year check.

Hope this helps.

 >===== Original Message From "SERIALST: Serials in Libraries Discussion
Forum"
<SERIALST@LIST.UVM.EDU> =====
 >2 messages:
 >
 >1)------------------------------------
 >From: "Harper, Paulina" <harperp@uhd.edu>
 >Subject: RE: Paraprofessional Staff working with e-journal procedures --
 >Eleanor Cook
 >Date: Thu, 6 Mar 2003 12:06:37 -0600
 >
 >
 >I too am interested in hearing your responses to this query.  Our
 >technical services department is in the process of reorganizing, and I
 >ultimately want to give one of my paraprofessional staff members some
 >responsibility for maintaining ejournal subscriptions and access.
 >However, this is not a function that is being done methodically here now
 >-- problems are dealt with as they are serendipitously discovered, but
 >we don't have any method for systematically verifying that access is
 >available (on an issue by issue level; of course we verify that we have
 >access to new subscriptions, etc.).
 >So, what procedures are you all using for this function, and what are
 >you doing as far as having paraprofessional or professional staff do
 >these activities?
 >
 >Thanks,
 >Paulina Harper
 >
 >-------------------------------------------------
 >Paulina V. Harper
 >Serials Librarian
 >University of Houston-Downtown
 >One Main St.
 >Houston, Texas 77002
 >
 >Office:  713.221.8464
 >Fax:  713.221.2752
 >E-mail:  harperp@uhd.edu <mailto:harperp@uhd.edu>
 >-------------------------------------------------
 >
 >2)--------------------------
 >Date: Thu, 06 Mar 2003 08:43:54 -0900
 >From: Alexis Tibor <alexis.tibor@uaa.alaska.edu>
 >Organization: University of Alaska Anchorage
 >Subject: Re: Paraprofessional Staff working with e-journal procedures
 >--Eleanor Cook
 >
 >We have not yet made the change, but future plans indicate that myself
 >and a coworker (neither librarians) who work in the serials department
 >will soon be handling ejournal upkeep.  Purchasing of all journals,
 >whether print or online, is done by someone else.  We have one librarian
 >who handles the electronic/online at the moment, but the plans seem to
 >be that although he is doing the setup we will be doing the maintenance.
 >  I must admit this concerns me.  We rarely have any free time so I am
 >wondering how we are going to be able to add this new duty to our
 >workflow.  It may be necessary to do some duty shifting.  We had
 >actually planned on starting by now, but with our library being attached
 >to the Divine/Faxon problem and our need to soon switch our serials
 >checkin software has put the project on hold.
 >
 >--Alexis Tibor
 >Consortium Library
 >University of Alaska Anchorage
 >3211 Providence Drive
 >Anchorage Alaska 99508
 >
 >Alexis.Tibor@uaa.alaska.edu
 >(907) 786-4627
 >(907) 786-6050 fax
 >
 >
 > > -----Original Message-----
 > > Date: Thu, 06 Mar 2003 11:44:00 -0500
 > > From: Eleanor Cook <cookei@appstate.edu>
 > > Subject: Paraprofessional Staff working with e-journal procedures
 > >
 > > Dear SERIALST colleagues,
 > >
 ><snip>
 >
 > > If you have paraprofessional staff doing anything in relation to the
 > > ordering or upkeep of e-journals, please let me know.  What are they
 > > doing, not doing and what level in your system are they.  How do they
 > > feel about this added responsibility?  If you have a current position
 > > description on file, please send it to me.
 > >
 > > Thanks much,
 > >
 > > Eleanor Cook
 >
 >
 >--
 >Stephen D. Clark
 >Acquisitions Librarian
 >College of William and Mary
 >Earl Gregg Swem Library
 >Acquisitions Department
 >P.O. Box 8794
 >Williamsburg, VA  23187-8794
 >757.221.3107
 >fax:  757.221.2635
 >e-mail:  sdclar@wm.edu

Mary Bailey
redhead@ksu.edu
Serials Manager
Kansas State University Libraries
Manhattan, KS 66506