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Date: Thu, 05 Dec 2002 14:53:53 -0500
From: John Buelow <john.buelow@vt.edu>
Subject: Cataloging IEEE electronic proceedings

This topic is of broad interest.  We are thinking of purchasing OCLC's
WorldCat Collection Set MARC records for the IEEE proceedings.  We think
this would handle the updating problem.  However, these records seem to
treat all conferences monographically.  Do they?  And what's the best way
to link monographic records for the electronic version to the record for
the ongoing paper version, when the paper has been cataloged on a serial
record?  How many links must we make?

John Buelow
Virginia Tech

At 11:13 AM 12/5/2002 -0500, you wrote:
>Dear colleagues,
>We are currently subscribing to print and electronic IEEE proceedings.
>However, with 2003 we will be cancelling our print subscription and
>continuing with electronic only versions. We are discussing how to treat
>these electronic only proceedings in our catalog. If you subscribe to
>electronic only IEEE proceedings, please let us know what you have done.
>Do you use single record approach or do you create separate electronic
>records?
>Do you catalog electronic proceedings as serials or monographs?
>How do you become aware of newly published electronic proceedings?
>
>Thank you very much in advance for any help.  Please reply to me directly:
>
>Natasha Lyandres
>Serials Cataloging
>University of Notre Dame
>e-mail: nlyandre@nd.edu
>phone: 574-6313009

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Subject: RE:      Re: Cataloging IEEE electronic proceedings
Date: Thu, 5 Dec 2002 15:01:10 -0600
From: "Gormley, Alice" <alice.gormley@marquette.edu>

We also cancelled print for IEEE journals and proceedings and have gone
to online.  We add links and holdings records for the online to our
existing print records for the journals (along with other pertinent
information).  For proceedings that are cataloged as serials (by us
and/or oclc) we found that we could do a keyword search in the IEEE
conference proceedings site, pull up all pertinent proceedings and link
the search url to the record in our catalog.  This works very well, took
care of new conference proceedings being added, etc.  What patrons are
taken to is a screen of individual year's links that they can select
from to enter the year they want. I am not sure that this will work in
the new redesign of the IEEE website (happening even as we write).   I
am hoping that it will.  We may have to re-do the search links so the
strategy will work in the new database architecture.  In the long run
definitely worth it.  If it doesn't work we'll try to devise something
that would produce a similar result.

Alice

Alice Gormley
Serials Librarian
Marquette University Libraries

Alice.Gormley@marquette.edu
Phone:  414/288-7252
Fax:      414/288-3123