-------- Original Message --------
Subject: Re: Check-in coding standards
Date: Tue, 16 Apr 2002 14:29:13 -0400
From: Susan Davis <unlsdb@ACSU.BUFFALO.EDU>

Hi, we use the ANSI/NISO Standard Z39.71 1999 for our holdings
statements,
both summary (ie, bound) and current issue checkin.  If you have a
predictive check-in system, you may be subject to the way your system
vendor has interpreted the holdings standard.  Our current system is not
predictive so we try to stay pretty close to the standard, using the
language on the piece (ie, t. not v. because the item is in French and
uses tome not volume)

We follow the abbreviations from AACR2 as much as possible for
enumeration
and chronology.  So it's Jan. in English, but jan. in French.  no. in
English but no in French. (we provided copies to all our check in staff)

The MARC format tells you how to code the information for display and
machine exchange.  The ANSI/NISO standard helps you determine what
information you need from the piece to describe the item in a consistent
fashion.

Whatever you decide to do, consistency is the key.  Document your
policies
and make sure your staff understand how to implement them and INTERPRET
them for the public.  Not everyone immediately understands what
t.43:no 4 (1999:printemps) means.  You may chose to make everything
English, so this example could become: v.43:no.4 (1999:Spring)

Overall, my recommendation to you is to read the standard (as Frieda
points out you can freely download from the NISO website), then try to
apply it as best fits your situation.  Document decisions, create
examples, and then stress consistency in the application of your
decisions.  It will make life easier all around and help you immensely
when you have to convert systems in the future!

Good luck,

Susan
############################################################################
Susan Davis                       Chair, Serials Section (ALCTS)
Head, Periodicals                    2001/02
Acquisitions Dept.
University at Buffalo (SUNY)
Lockwood Library Bldg.
Buffalo, NY  14260-2200
(716) 645-2784
(716) 645-5955 fax
unlsdb@acsu.buffalo.edu

> -------- Original Message --------
> Subject: Re: Check-in coding standards -- Frieda Rosenberg
> Date: Tue, 16 Apr 2002 12:49:57 -0500
> From: "MD_Buddy (Buddy Pennington)" <MD_Buddy@KCLIBRARY.ORG>
>
>
> Z39.71 is the standard on how to display holdings information, including
> enumerationa and chronology.
>
> The basic format is v.:no. for volume and issue number (enumeration) and
> year:month (for chronology).  Of course, Z39.71 goes into a lot more
> detail
> than that, but that is what you want to use to determine the captions
> for
> serials holdings information.
>
> Buddy Pennington
> Document Delivery Librarian
> Kansas City Public Library
> md_buddy@kclibrary.org
> 816-701-3552
>
>
>
>
>
> -------- Original Message --------
> Subject: Re: Check-in coding standards -- Fatme Charafeddine
> Date: Tue, 16 Apr 2002 11:34:45 -0400
> From: Frieda Rosenberg <friedat@EMAIL.UNC.EDU>
> Organization: University of North Carolina at Chapel Hill Library
>
>
> Fatme,
>   You are really asking about the content of your holdings statements,
> and this is also covered by standards.  ISO 10324, the international
> one, is a "summary level" standard for holdings, but it would give many
> indications for how to express your information.  An American standard
> that is equivalent to this and coordinated with it--but also contains a
> detailed level suitable for check-in data--is NISO standard Z39.71,
> which is freely available electronically and also may be purchased in
> paper.  It is at the NISO website,
> http://www.niso.org/standards/std_lib_management.html#Z39.71.
> Regards,
> Frieda Rosenberg
> Serials Cataloging
> University of North Carolina at Chapel Hill (USA)
> friedat@email.unc.edu
>
>
> >
> > -------- Original Message --------
> > Subject: check-in coding standards
> >    Date: Mon, 15 Apr 2002 15:39:32 -0700
> >    From: Fatme Charafeddine <fc01@AUB.EDU.LB>
> >
> > We are in the process of preparing our automation system reference
> > datafor the format in which we would like the check in information
> > toappear:How should  the chronology and enumeration information
> > appear?what codes v. or vol.... ? in what order ? what format? Are there
> > guidelines or standards for this ?? Badly need your help in
> > this.. ThanksFatme  Fatme Charafeddine
> > Serials Librarian/Jafet Library
> > American University of Beirut
> > PO Box 11-0236
> > Beirut Lebanon Fax 961 1 744 703
> > Tel. 961 1 350 000 (2608)
>
>