This question is also of interest to me, so I would appreciate replies to
the list.

  What I do at present is keep paper files for vendors (I don't have enough
to make it worth bothering with in an excel file) and apply credits to
future invoices.  I do not get checks issued, since these would have to
return to the general fund rather than to my line item.  (I have argued
this for years in more than one institution.)  So, to assist my budget, I
apply all credit whenever possible. Some vendors send nice monthly
statements of credits and debits we have with them, and that helps keep
track.  Others are harder to know where you stand with them.  If any
vendors are listening, they might want to look at what they do and see if
they could adjust those practices so it is easier for us to know where we
stand.  Karen.

At 11:49 AM 1/16/02 -0500, Buddy Pennington wrote:
>Hi all,
>
>How do you keep track of vendor credits?  We receive a flurry of statements
>from various serial vendors for credits and I am having a tough time keeping
>track of the amounts.  Do you apply credits to future invoices, get checks
>issued to you etc.?
>
>Does anyone out there use software to keep track of this (Excel, Access)?
>How do you have it set up?
>
>Buddy Pennington
>Document Delivery Librarian
>Kansas City Public Library
>md_buddy@kclibrary.org
>816-701-3552

Karen M. Chobot MLS
Mildred Johnson Library
NDSCS
800 N. 6th St.
Wahpeton ND 58076

701-671-2385
Karen.Chobot@ndscs.nodak.edu

Visit the library web site at www.ndscs.nodak.edu/information/library