5 messages, 194 lines: (1)--------------------------- Date: Wed, 10 Oct 2001 13:34:43 -0400 From: Sharon Wieczorek <swieczor@MERCYHURST.EDU> Organization: Mercyhurst College Subject: Re: Bindery Schedule Dear Glenda, We are a small academic college but I believe everyone deals with binding the same way. Our schedule is dictated by the thickness of the item being bound and budget constraints. There are some titles that go once every 2-3 years and then there is a title that is bound monthly. We send out a shipment every month while receiving the previous month's shipment at the same time. Our budget only allows 60 titles at a time to be sent. I try to send the most used items in the off season or between terms. Hope this helps. Sharon Wieczorek Serials Supervisor Mercyhurst College Technical Services Erie, PA 16546 USA tel: 814-824-2215 email: swieczor@mercyhurst.edu (2)-------------------------- Date: Wed, 10 Oct 2001 11:02:39 -0700 From: Carol Morse <MorsCa@WWC.EDU> Subject: Re: Bindery Schedule We usually figure it out according to the thickness of the volume. For example, a bimonthly might be bound every year or every 2 years, a weekly every 3 months unless it's so thick you have to go every 2 months. Our checkin system lets us set binding groups and delays notification one issue after the group is completed so we have a current one on the shelves. Hope this helps. Carol Morse *********************************************************************** Carol Morse Tel. 509) 527-2684 Serials Librarian Fax 509) 527-2001 Walla Walla College Library Email morsca@wwc.edu 104 S.W. Adams St. College Place, WA 99324-1195 Give us strength for the journey and wisdom to know the way. *********************************************************************** (3)--------------------------- Date: Wed, 10 Oct 2001 14:59:23 -0400 From: Susan Davis <unlsdb@ACSU.BUFFALO.EDU> Subject: Re: Bindery Schedule Our general practice is to be most concerned with thickness, not frequency, that is, you aspire to bind at optimum thickness, which we define as 1 1/2-2 inches. For many titles one volume or one year's worth of issues fits this parameter. For the weeklies, you should look at the pattern you have bound in the past and check the actual volumes. Is 3 months worth too thick? Think about how the bound volume is used. Can you copy the entire page, or is it bound too thick so you can't open it up flat? Is the margin so tight that text is lost in binding? Then bind thinner. We try not to bind anything thicker than 2 1/2 inches for these reasons. Otherwise you put tremendous strain on the volume and often end up with a broken casing. Our current system, NOTIS, does not have a binding module, so we record the binding frequency on our check in record (bind every 6 months, 3 issues, year, volume, 2 years, etc.). Hope this advice is helpful. Susan ####################################################################### Susan Davis Chair, Serials Section (ALCTS) Head, Periodicals 2001/02 Acquisitions Dept. University at Buffalo (SUNY) Lockwood Library Bldg. Buffalo, NY 14260-2200 (716) 645-2784 (716) 645-5955 fax unlsdb@acsu.buffalo.edu (4)--------------------------- Date: Wed, 10 Oct 2001 13:19:08 -0700 From: Helen Clarke <clarkeh@GROUPWISE.DOUGLAS.BC.CA> Subject: Re: Bindery Schedule Here at Douglas College we send weeklies Jan-Mar; April-June; July-Sept; Oct-Dec. Occasionally, we'll have to do these a little more frequently as our bindery has difficulty handling items that are over 2" thick--so we just keep the units to under that thickness and it works well. With some of the smaller units, we'll bind 2-3 volumes/years together. It really depends upon the standards your bindery has and the binding method they use. Sewn units can be a little larger, units that are notched/glued need to be a little smaller (so you can photocopy without having pages falling out). Hope this is of some help. Helen Clarke Helen Clarke/Serials Assistant Douglas College Library P.O. Box 2503 New Westminster, BC V3L 5B2 Canada (604) 527-5179 - phone (604) 527-5193 - fax <clarkeh@GROUPWISE.DOUGLAS.BC.CA> (5)--------------------------- Date: Wed, 10 Oct 2001 15:42:53 -0500 From: John Lucas <jlucas@ROWLAND.UMSMED.EDU> Subject: Re: Bindery Schedule Glenda: I don't know of any 'standard' practice of how different frequency titles should be bound. Good rule of thumb is. For now maintain the way your titles are being bound and in your case you are at a large institution and by now the frequency of binding should be pretty good. However you always have to monitor those supplements, special issues etc that will make volumes thicker. Also watch what titles may come to you for repair, particularily for loose pages. In our case for the journal 'Science' we were binding each volume separately. (there are several volumes/year) However recently because some of our earlier volumes were starting to have pages fall out, we started splitting our volumes in 2 and going by issue number. Take a look at your bindery rates. Usuallly there is an extra charge for volumes over X inches in thickness. In terms of thickness, try to go no larger that a comfortable spread between your thumb and the rest of your fingers. Uusally 2-2 ½ inches. However some small sized titles you can go thicker because they weigh less. As the thickness (or size) of the issues increase or decrease, you might want to (have to) go with more or fewer bound volumes per year. As some publishers want more prestige (?) by having their volume numbers higher, the do more volumes/year with fewer or thinner issues/volume. There you will want to bind more than one volume in 1 physical unit. (sometimes 2-3) In terms of WHEN to bind, we usually like to have at least 1 issue of the volume (or section of the existing volume) before. However, if pages of recent issues are already falling out of the issue (sometimes our American J. of physiology ; Journal of biological chemistry) we will bind asap and leave our shelves blank until the next issue. Speaking of Am. j. ph and J. of biol. chem, these issues are so thick that we bind each issue separately. That's all I can think of: Mostly common sense stuff. John Lucas Serials Librarian University of Mississippi Medical Center 2500 North State St Jackson, MS 39216-4505 (PH) (601) 984-1277 (FAX) ( 601) 984-1262 <jlucas@ROWLAND.UMSMED.EDU> On Wed, 10 Oct 2001, Glenda Alvin wrote: > Our Acquistions and Serials Departments recently merged under my > supervision. This is the first time I have directly supervised serials > and I trying to set up a bindery schedule for the periodicals. I had > the library assistant identify the frequency of check-in----weekly, > monthly, bi-monthly, etc., > > Is there any standard schedule for when periodicals should be sent to > the bindery, such as all of the weeklies (e.g. Time, Newsweek) should > go every 3 months? I would really appreciate suggestions. Thank you. > > Glenda Alvin > Head, Acquisitions and Serials > Tennessee State University > Nashville, TN > <galvin@TNSTATE.EDU>
