Date: Wed, 01 Aug 2001 09:04:18 -0400
From: "van Sickle, Jennifer" <jennifer.vansickle@TRINCOLL.EDU>
Subject: FW: Duplicate issues

Dear Teri,

Do you receive lots of duplicates throughout the year?  I have found that
duplicates are most likely to turn up at the beginning of the calendar year
when subscriptions are renewed.  These are often weekly or monthly popular
magazines.  I was told by our subscription agent that these publishers tend
to enter subscription information prematurely, before verifying addresses,
thus increasing the likelihood of duplicates.  Therefore, we may see
duplicate mailing labels addressed to various combinations of our mailing
address: Library, Trinity College, Trinity College Library, Trinity College
Serials, etc.

We don't mind if we receive the occasional duplicate of a more scholarly
title.  These come in handy for binding.

I have told the staff who handle the mail here to give me copies of mailing
labels when/if this is a recurring problem.  Once I have the mailing labels,
I send it off to our agent and the duplicates usually stop shortly
thereafter.

I hope this is helpful.

Jennifer van Sickle
Serials Librarian/Science Bibliographer
Trinity College Library
300 Summit St.
Hartford, CT 06106
phone: (860) 297-2250
fax: (860) 297-2251
jennifer.vansickle@trincoll.edu

-----Original Message-----
From: Teri Boardman [mailto:boardman@CL.UH.EDU]
Sent: Tuesday, July 31, 2001 3:38 PM
To:
Subject: Duplicate issues

Our vendor has asked us to send copies of the mailing labels whenever we
receive duplicates of journals. We do the best we can when our regular
mail person is her. She catches the duplicates and keeps the plastic cover
with the labels on them. I then fax all the pertinent info to our vendor
and they send it to the publisher. The problem arises whenever we have a
substitute mail person or the issues are received on different days. If
the labels aren't glued to the magazine then we are out of luck. Has
anyone had this problem and how have you solved it?

Teri Boardman
University of Houston-Clear Lake