-------- Original Message -------- Subject: 2001 Committee to Study Serials Cataloging follow-up Date: Wed, 27 Jun 2001 17:45:41 -0400 From: Everett Allgood <everett.allgood@nyu.edu> Dear colleagues : At this year's Committee to Study Serials Cataloging meeting held Monday June 18 at the ALA Conference in San Francisco, a panel discussion was held addressing how institutions are handling e-journals and aggregator sets. Unfortunately, time ran out before the audience had an opportunity for questions. Following the meeting, some members of the panel were approached with specific questions. Below is a summary of responses from the individual panel members to some questions and of other material there was not time to cover in the program. This summary has been posted to multiple lists. Please excuse any duplication. New York University, Everett Allgood NYU follows the single-record approach. When we have any print holdings, the print record is used to describe the resource. If we have no print holdings, we use or create a bibliographic record describing the remote resource. When using the print record, we add the following fields to the bibliographic record: 006 Fixed-length data elements -- additional material characteristics We add this field so that users may qualify or limit searches by format (e.g., computer file), and still retrieve those titles we hold in BOTH print and electronic form. 530 Additional physical form available note We combine this note with any applicable restrictions on access (e.g. "Available also online via the World Wide Web. Remote access available to New York University faculty, students and staff.") 776 Additional physical form entry At this point we continue to add an 866 field (Textual holdings statement) as a Summary Holdings Statement for each Location which holds the title (as we progress further with the barcoding of all bound volumes, and checking-in holdings in MARC format, the need for these "Summary holdings statements" will disappear). New York University has several branch libraries and several other consortial partners. Each holding agency receives one or more Summary holdings statements at the bib. level depending upon their shelving of the title. The 866 for our online journals are labelled "BobCatPlus Electronic Access." While other 866 statements portray detailed holdings information, we do not include holdings data for electronic journals. When we began entering them in the catalog we did include holdings information, but the maintenance on the titles became overwhelming -- we also realized that many users upon seeing a URL in the record simply click on it (often before even reading the bibliographic record). At the MARC Holdings level : For each Holdings Location we build, we add a 007 field (Physical Description fixed field). This designates the specific material designation of the attached holdings. For example, if we had an electronic journal on our single-record approach, we would have multiple holdings records attached to the single bibliographic record. One would have a 007 for print materials, one may have a 007 for microfilm, another may have a 007 for microfiche, and another would have the 007 for a remotely-accessed computer file. The individual holdings records would also each contain an 852 field (Location), and the holdings record for the e-journal would contain an 856 for the URL. We are currently in the process of adding 85X/86X combinations for all currently-received serial titles. Aggregator sets: To date, NYU is yet to purchase and load any of the available bibliographic record sets for the e- journal aggregators (e.g., ScienceDirect, Blackwell Synergy, etc.) We have access to several of these aggregators. Currently we search the individual titles in the sets against our catalog. For those NYU has records for, we follow the single-record procedures outlined above. For those titles not in our catalog, we import (or create) a bibliographic record describing the remote-access computer file. NYU's web-based OPAC is available at: http://www.nyu.edu/library/bobst/cat.htm (click on "BobCatPlus" to begin a session). If anyone has comments or questions, please contact Everett Allgood at: everett.allgood@nyu.edu University of Chicago, Renette Davis Renette has compiled a website of URLs pointing to procedural documents of institutions which address how they catalog internet resources. Renette encourages interested parties to contact her if they would like to add their own institution's address. Similarly, if your institution appears and you prefer that it not, please contact her at: rd13@midway.uchicago.edu. The document is available at: http://www.lib.uchicago.edu/Annex/TechSvcs/Serials/SerCat/urlsofld.html Other members of the discussion panel: John Radencich, Florida International University radencic@fiu.edu Rebecca S. Uhl, Arizona State University rebecca.uhl@asu.edu David Van Hoy, Massachusetts Institute of Technology dcvh@mit.edu Jina Wakimoto, California State University, Northridge jina.wakimoto@csun.edu
