----------(1)
Date: Fri, 13 Apr 2001 08:42:35 -0400
From: Diane M Lewis <dilewis@USGS.GOV>
Subject: Re: Donations (Mitch Turitz)

I think Mitch's subscription fund idea below is a sound one!

Would add to the list of reasons why not to rely on personally donated
journals that you cannot be sure that the serial issue is COMPLETE when you
get it.  People will tear out an article or an ad or two when reading their
personal copy of a journal, and think nothing of it!

Diane M. Lewis, Serial Records Librarian
U.S. Geological Survey Library--MS950
Reston, Virginia  20192
United States of America

Tel. 703-648-4399  Fax 703-648-6376
E-mail:  dilewis@usgs.gov

Celebrate Car-free Day and walk, run, bike, tube, or ride the bus to work
on April 19th!
=========

"  Our experience with donations is that faculty truly intend to give
current issues to the library, but after their initial good
intentions wear off, they don't bring them in a timely manner, they
keep issues they really like, claiming issues is impossible, they
don't bring them during the summer when they are off, or on
sabbatical, etc.
   We accept them if we want to have second copies of a title, but we
do not rely on the faculty member for personal subscriptions.  There
are also legal matters here and it is not worth the price difference
for the amount of extra work involved.
   Our library came up with an "adopt-a-journal" program where instead
of the faculty or department donating physical issues, they donate
the cost of the particular journal to the library, so that we
maintain the subscription, the claiming, etc. and we get the issues
in a timely manner.  We put their name/department on a plaque in the
periodicals department and give the faculty/department a certificate
acknowledging their donation.  Also the professor can take the
donation off his/her income taxes."
-- Mitch Turitz

----------(2)
Date: Fri, 13 Apr 2001 08:16:03 -0500
From: Dena Luce <dluce@FAULKNER.EDU>
Subject: Re: Donations (Leslie Berger)

Leslie, I don't know if about the legal aspect but if you do find something
out, please share with the list.  I know we had a faculty member do the same
thing for us for a year or so.  Then we finally had the money to pick up
this title as a library subscription.  I think as long as the donation is
properly documented (i.e. a donation letter stating the donor's estimated
value is sent to the donor, a record is kept at the library, etc.) then
there should be no problem.  I do know that accrediting agencies, such as
SACS, do not look favorably on collections made up titles which are not
purchased/supported by library funds.  We still accept donations but now
they are a small percentage of our serials collection.

---------- Forwarded message ----------
Date: Wed, 11 Apr 2001 16:35:43 -0400
From: Leslie Berger <Leslie.Berger@PO-BOX.ESU.EDU>
Subject: Donations

Friends,

      As a fairly new periodicals librarian I am wondering about the
legalities, etc. of donations of a title from an individual to a library. A
faculty member here wants to give us back copies of a title that he
currently subscribes to. He's also willing to give us the more recent issues
when he's finished with them. Will we run afoul of the publisher if he
donates current issues of a current subscription to our University Library?
I'd appreciate hearing from those of you who have more experience than I
with this.

     Thanks in advance for the input

   Leslie Berger
   Kemp Library

Leslie A. Berger
Periodicals/Electronic Resources Librarian
Kemp Library
East Stroudsburg University
East Stroudsburg, PA 18301-2988
(570)422-3597
lberger@po-box.esu.edu