----------(1) Date: Thu, 12 Apr 2001 09:05:09 -0400 From: Frank Sadowski <fsadowski@RCL.LIB.ROCHESTER.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) Counting microforms is indeed problematic. Some of the agencies to which we report ask for titles, some want pieces, some want volume equivalents. As it is, we count titles and pieces. Knowing how many pieces one receives is useful in planning for the number of microform cabinets one will need. Also, microfilms are barcoded and labelled, so knowing the number of pieces can indicate how many more barcodes and labels will be needed. ------------------------- Frank E. Sadowski Jr. Principal Cataloger River Campus Libraries University of Rochester Rochester, NY 14627-0055 ---------- Forwarded message ---------- Date: Wed, 11 Apr 2001 10:02:22 -0400 From: Jewel Rucker <JRucker@WVUTECH.EDU> Subject: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) DOES ANYONE COUNT MICROFICHE PIECES WHEN DOING STATISTICS? IS IT A STATISTIC YOU FIND REQUESTED AT ALL? THIS IS SOMETHING THAT WAS DONE LONG BEFORE I BEGAN WORKING IN SERIALS AND I'VE KEPT IT UP EVERY YEAR. ANY THOUGHTS WOULD BE APPRECIATED. THANKS. A. JEWEL RUCKER PERIODICALS VINING LIBRARY WVU INSTITUTE OF TECHNOLOGY MONTGOMERY, WV 25136 EMAIL: JRUCKER@wvutech.edu ----------(2) Date: Thu, 12 Apr 2001 09:11:02 -0400 From: Jane Wang <wangc1@UOFS.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) Hi Jewel, Years ago I was asked to come up with a total count of our microfiche pieces. What we did was to count how many sheets are in one inch of microfiche. We counted the fiche and get 160 pieces. Then we measured the length of microfiche in the drawers. And just do the multiple math count. This is not the exact figure but we are happy with the result of the least effort. Good luck! Jane Wang Serials Librarian ----------(3) Date: Thu, 12 Apr 2001 08:07:13 -0600 From: Dana Belcher <dbelcher@MAILCLERK.ECOK.EDU> Subject: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) -Reply We count issues (not sheets) and add the count to our in-house use count. The counts are then broken down by academic dept. and put into our materials allocation formula during budget time. Dana Belcher, Periodicals/Acquisitions Librarian East Central University Linscheid Library 1100 E. 14th Ada, OK 74820 580-310-5564 ----------(4) Date: Thu, 12 Apr 2001 09:23:10 -0400 From: Amy Wise <aew@CANES.GSW.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) Jewel--we keep a count of the number of microfiche checked in-this figure is used on a yearly ALS report. Also, we count the number of microfiche envelopes used each day--do you know if anyone still does that ? We haven't had a need for it on any report, but I still keep doing it since it was done in the past. Thanks, Amy Amy Wise aew@canes.gsw.edu Collection Development Assistant James E. Carter Library Georgia Southwestern State University 800 Wheatley Street Americus, GA 31709 (912) 931-2261 ----------(5) Date: Thu, 12 Apr 2001 09:28:59 -0400 From: "Thompson, Jane (THOMPSJL)" <THOMPSJL@UCMAIL.UC.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) We continue to count because the number is requested by some of the surveys we contribute to. I have found it useful to go through copies of every library survey we contribute statistics to, and record all of the questions. You will find that some surveys will ask for different takes on some parts of your collection, so it is useful to collect stats the way you are going to be asked for them. And of course, keep copies of every survey you complete! Jane Thompson U. Cincinnati Health Sciences Library jane.thompson@uc.edu ----------(6) Date: Thu, 12 Apr 2001 08:32:10 -0500 From: "Skwor, Jeanette" <skworj@UWGB.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) We've not gotten any microfiche in the past year or two, but I always did count it (and still would) as periodicals received. Jeanette L. Skwor Serials Dept. - Cofrin Library University of Wisconsin - Green Bay 2420 Nicolet Drive Green Bay, WI 54311 Phone: (920) 465-2670 Fax: (920) 465-2783 ----------(7) Date: Thu, 12 Apr 2001 09:28:59 -0400 From: "Thompson, Jane (THOMPSJL)"<THOMPSJL@UCMAIL.UC.EDU> To: SEREDIT@LIST.UVM.EDU Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) We continue to count because the number is requested by some of the surveys we contribute to. I have found it useful to go through copies of every library survey we contribute statistics to, and record all of the questions. You will find that some surveys will ask for different takes on some parts of your collection, so it is useful to collect stats the way you are going to be asked for them. And of course, keep copies of every survey you complete! Jane Thompson U. Cincinnati Health Sciences Library jane.thompson@uc.edu ----------(8) Date: Thu, 12 Apr 2001 07:38:42 -0700 From: "Rogers, Margarett" <MROGERS@OCLL.CO.ORANGE.CA.US> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (John D. Crissinger) There are standards for counting microfiche. 6 cards = 1 bound volume. Our library counts the number of fiche for every subscription and our total is close to 1,000,000 fiche which would equal 166,667 volumes. We do this not only for our statistics but for insurance purposes. ----------(9) Date: Thu, 12 Apr 2001 07:39:52 -0700 From: frusti <frusti@SPAWAR.NAVY.MIL> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (John D. Crissinger) Wouldn't counting "sheets" of microfiche would be close to the equivalent of counting chapters of a book? I cannot see where it would be a meaningful statistic. Counting titles, or envelopes (equating to volumes) would be much more in line with what is done with every other format. Just a personal opinion. Fern Frusti Cataloging/Serials Librarian SPAWAR Technical Library San Diego, CA Frusti@spawar.navy.mil ----------(10_ Date: Thu, 12 Apr 2001 11:17:15 -0400 From: Kim Maxwell <kmaxwell@MIT.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) ARL Libraries are required to report number of microfiche sheets in their annual statistics as well. I spoke with Martha Kyrillidou, Senior Program Officer for Statistics & Measurement at the Association of Research Libraries about this topic. She has this to offer: Physical count has been the most common form of counting in libraries - which means this is the way most libraries have been doing it. Bibliographic counts are very important though too. Yes, it is probably tradition that has us keep requesting physical counts in the ARL Statistics. How each library defines physical (i.e. item level counting), I am sure it differs slightly from setting to setting. Most libraries should have both (physical and bibliographic counts) readily available through their OPAC. ***** Counting is just something libraries do as a way of measuring collections. Since we have done it historically, we then have a way to compare across time. Of course, this kind of counting doesn't address quality at all, only quantity, but that's a whole other topic.... ________________________________________ Kim Maxwell Serials Acquisitions Librarian Massachusetts Institute of Technology MIT Libraries, Room 14E-210 77 Massachusetts Ave. Cambridge, MA 02139-4307 phone: 1-617-253-7028 fax: 1-617-253-2464 email: kmaxwell@mit.edu ----------(11) Date: Thu, 12 Apr 2001 11:34:43 -0400 From: Cecilia Leathem <cleathem@LIBRARY.MIAMI.EDU> Subject: Re: CURIOUS ABOUT COUNTING MICROFICHE PIECES (John D. Crissinger) We create an item-level record for each "volume" we receive. In that same item record we also have a field where we record the number of sheets or units. Cecilia Leathem Head, Cataloging Dept. Otto G. Richter Library University of Miami ----------(12) Date: Thu, 12 Apr 2001 10:58:15 -0500 From: "Edelen, Joe" <jedelen@usd.edu> Subject: RE: CURIOUS ABOUT COUNTING MICROFICHE PIECES (JEWEL RUCKER) We count it because our Hegis (or some such) reports require us to report and the director wants it. Joe Edelen University of South Dakota
