---------(1) Date: Wed, 18 Apr 2001 08:43:16 -0500 From: Peter V. Picerno <ppicerno@UTMEM.EDU> Subject: Re: Newspaper check in (Deb Dickson) At ASU we treated newspapers like any other serial and checked them in daily into the library system, that way they showed up in the holdings record and also helped us keep up with claiming them (this was especially useful for those newspapers which we received by mail rather than by local delivery). Peter Picerno ---------- Forwarded message ---------- Date: Tue, 17 Apr 2001 15:35:23 -0500 From: Deb Dickson <ddickson@CREIGHTON.EDU> Subject: Newspaper check in I am curious to find out how other libraries handle newspaper check-in. Our newspapers are currently checked in manually on a printed out spreadsheet form with the title and date. We are currently working on computerizing our serial records and check-ins (changing from manual check-in using Kardex) and trying to decide whether or not to computerize newspaper check-in. So, for anyone that checks in newspapers on computer: Does anyone check-in daily newspapers on the computer and add the records or holdings to their catalogs? Do the patrons like this system? Thanks for your help in advance! Deb Dickson Serials Associate ddickson@creighton.edu 402-280-1802 Reinert Alumni Memorial Library Creighton University 2500 California Plaza Omaha, Nebraska 68178 ----------(2) Date: Wed, 18 Apr 2001 09:49:19 -0400 From: Amanda Bowman Hurst <ahurst@HOLLINS.EDU> Subject: Re: Newspaper check in (5 messages) We also check all of our Newspapers in online by using Innovative. I would agree that patrons prefer this method because as stated before it is extremely easy to see what has arrived, and what has not. -------------------------- Amanda B. Hurst Serials Coordinator Wyndham Robertson Library Hollins University P.O. Box 9000 Roanoke, Va 24020 Phone: (540)362-6239 Fax: (540)362-7493 ----------(3) Date: Wed, 18 Apr 2001 10:44:25 +0300 From: Sandhya Srivastava <Sandhya.Srivastava@LIU.EDU> Subject: Re: Newspaper check in (Deb Dickson) Deb We are in the process of automating our serials check-in. We will be will also be computerizing all our newspapers. We are using Horizon Sunrise System 6.0. Basically if the newspaper is a daily the check-in should have the prediction of a daily (with exceptions for holidays). If it is a weekly, prediction pattern should reflect that as well. The next expected issue date and the claim cycles are what you will really need to decide. How soon would you want to claim a missing newspaper? Probably as quickly as possible (that day) or once you notice it is missing. As for holdings -- we are going to put in a note which says Library keeps currrent year only on the shelf. Our older years are kept in Microform so we would probably indicate what we have in microform and the years i.e. Microfilm: v.241 (1994)-v.247 (2000). In Horizon we would have to create a print copy record and a microfilm copy record and both would appear in the summary of holdings in the PAC Display. Good Luck on your project. Once you get started and formalize a procedure, it will get easier. Sandhya Srivastava Serials Acquisitions Librarian Long Island University Brooklyn Campus Sandhya.Srivastava@liu.edu ----------(4) Date: Wed, 18 Apr 2001 09:51:13 -0400 From: Marilyn Gane <mgane@ANDREWS.EDU> Subject: Re: Newspaper check in (Deb Dickson) Yes, we also check in our newspapers online using Innovative. However we only keep them for 2 weeks so our holdings statements say Current 2 weeks only. When they are discarded the check-in boxes are deleted. Often patrons request a particular issue for personal use so we add a note to the issue and contact the patron when it is time for them to be discarded. In addition we have a number of newspapers on microfilm and keep a list of newspaper web sites beside the newspaper racks and the computer terminals Hope this helps Marilyn Gane ----------(5) Date: Wed, 18 Apr 2001 10:16:47 -0500 From: Susan Andrews <Susan_Andrews@TAMU-COMMERCE.EDU> Subject: Re: Newspaper check in (Deb Dickson) We check in the newspapers online, but I have the PAC display set so that it does not show to the public and instead, display a note that says that the library retains the latest three months only (which is what we do with newspapers, due to space constraints). If it is something that we also get on microfilm, we put that on a separate copy record and let those holdings show to the public. If someone needs to know if we received a specific issue, they call and ask the Serials Dept. (which happens pretty infrequently). So far, I haven't had any complaints from this (and we have been doing it this way for 3 or 4 years now), so I guess that it must be working ok for public services too. Susan Andrews Head, Serials Librarian Texas A&M University-Commerce P.O. Box 3011 Commerce, TX 75429-3011 Susan_Andrews@tamu-commerce.edu (903)886-5733 ----------(6) Date: Wed, 18 Apr 2001 07:22:44 -0700 From: Carol Morse <MorsCa@WWC.EDU> Subject: Re: Newspaper check in (Deb Dickson) We check them in on Kardex cards, although all the other serials are on the computer system. I wanted the student workers to be able to check them in when supervisors are not around, and get them up on the rods. I didn't want to give them passwords to get into the Serials module. It's been working fine for us. Carol Morse ----------(7) Date: Wed, 18 Apr 2001 10:25:55 -0500 From: "MD_Buddy (Buddy Pennington)" <MD_Buddy@KCLIBRARY.ORG> Subject: Re: Newspaper check in (Deb Dickson) At the Kansas City Public Library we manually checkin the daily newspapers. We get about 30 big city papers, which we checkin on a sheet that lists the titles alphabetically and then has boxes for the days of that month. When the paper arrives, we put an 'X' in that day's box. My views on the daily items are that it is faster to checkin on paper (versus keying in the title and then checkin in the day on the computer) and you do not have to worry about editing the holdings when you discard the paper issues. We retain the last 6 months so if we checked the papers in on the computer we would have to edit those holdings records every month. With the paper checkin system we do not have to worry about it. Buddy Pennington Document Delivery Librarian Kansas City Public Library md_buddy@kclibrary.org 816-701-3552 ----------(8) Date: Wed, 18 Apr 2001 10:35:11 -0500 From: Karla Bennett <kbennett@WICHITA.LIB.KS.US> Subject: Re: Newspaper check in (Deb Dickson) We check our newspapers in the system but don't use a bar code. The system shows we've received the issue and are retaining it. Depending on the newspaper we keep the current month, week, day and delete the discards. Our patrons don't usually go to the system for newspapers because we keep them displayed or easily accessible. Karla C Bennett Wichita Public Library phone:316-261-8582 (X3282) fax:316-262-4540 ----------(9) Date: Wed, 18 Apr 2001 14:51:51 -0400 From: Lynne Stevens <lstevens@RMWC.EDU> Subject: Re: Newspaper check in (Deb Dickson) Deb -- My coworkers hear me mumble a lot about newspapers. They're not one of my favorite things, but I have pretty much tamed them. We check in daily newspapers on our Dynix system. We have the appropriate OCLC record for each title with a serials copy record to show a subscription summary. Most titles are checked in by date only. Because Christian Science Monitor and Wall Street Journal sometimes do not publish on a holiday, it is useful to have a publication pattern which includes volume and issue; then we know whether a missing Monday issue, for example, was not published or not delivered. Besides the obvious record-keeping advantage to us and our patrons, doing it this way has two additional benefits. First, for those titles which we get on microform, patrons can see, on one screen, holdings summaries for both the paper and fiche formats and can better determine where to look for a particular issue. Second, notes can be added on the summary screen. We get weekday same-day delivery for two titles, but check in only the mail subscription which comes a couple of days later. I have a note on the summary screen for those titles: Today's paper may also be on the shelf. Our system gives us the option of creating or not creating a barcode-bearing holding line for each individual issue of a title If we choose the Holding option, we can delete the lines for issues when we discard them, automatically changing the holdings summary. Alternatively, we can choose a No Holding option, and have one "barcoded" (dummy number) holding which says, for example, All Issues. Discarding is then very simple: nothing to delete, but only the summary to modify. While we're on newspapers, I'll add here that I changed over about six years ago from ordering newspapers directly to ordering through our serials jobber -- first Faxon, now EBSCO. It's one of the best decisions I've made since taking over serials. I have the newspapers separated out into a sub-account, and whatever I pay to the jobber to keep up with this is worth every penny. I even get the local paper this way, and it somehow comes via mail on the morning it is published! Yours, with inky hands, Lynne N. Stevens Serials Coordinator Lipscomb Library Randolph-Macon Woman's College 2500 Rivermont Avenue Lynchburg, VA 24503 804 947-8133 lstevens@rmwc.edu
