----------(1)
Date: Thu, 16 Nov 2000 16:28:51 -0500
From: Chris Troutman <troutman001@MAIL1.GANNON.EDU>
Subject: Re: Pulling print issues when microfiche arrives... (Buddy
         Pennington)

I maintain an access database which includes the date of the most recently
received microfiche.  This information comes from the packing list.  I made
it a policy that we would keep at least the last 6 months of a journal even
if the microfiche has arrived because students hate microforms.  A few
times per year when we have time, I print up the list of what has been
received and tell our student workers what to pull.  Then we go into the
online catalog and edit the summary of holdings and delete the item
records.  My job was much easier before automation but now students can see
what is and isn't here on the opac.

At 02:48 PM 11/16/00 -0500, you wrote:
>---------- Forwarded message ----------
>Date: Thu, 16 Nov 2000 11:18:18 -0600
>From: "Pennington, Buddy" <buddy.pennington@ROCKHURST.EDU>
>Subject: Pulling print issues when microfiche arrives...
>
>Hi all,
>
>I had a question about pulling the print issues of serials when you get the
>microfiche in.  We currently get several titles in print and then retain
>them on microfiche.  Our current procedure is to pull the print issues when
>the microfiche arrives.  This seems to cause problems because sometimes the
>microfiche comes so quickly we don't have the print issues out very long.  I
>would like to set up a system where the print issues would be retained for a
>longer period of time.  I was thinking about retaining the current volume or
>current 2 volumes in print (and pulling the old volume when the first issues
>of a new volume arrives), but this would mean I would have to check our
>microfiche checkin records to make sure we did get the microfiche before
>discarding the print.  Anyone have any other ideas on how to make this
>process work?
>
>Buddy Pennington
>Acquisitions/Serials Librarian
>Rockhurst University Greenlease Library
>buddy.pennington@rockhurst.edu
>#816-501-4143

----------(2)
Date: Thu, 16 Nov 2000 16:34:45 EST
From: Enrique Gildemeister <RGildem550@aol.com>
Subject: Re: Pulling print issues when microfiche arrives... (Elizabeth
             Mcdonald)

>  Have you thought setting it up so you pull two volumes behind the
>  microfiche you recieve.  You get mf for v.31 and automatically pull vol.29
>  from the shelves.

Elizabeth and Buddy,

I assume the reason you replace print version with fiche version is to save
space.  The benefit of this saving, though, I feel, is grossly offset by the
cumbersome inconvenience of using fiche.  I'd keep several print vols. or as
many as possible.
Just my two bits on a bit of a tangent :-)

Rick Gildemeister

----------(3)
Date: Thu, 16 Nov 2000 16:43:28 -0500
From: Regina McEneaney <mcenear@SUNYSUFFOLK.EDU>
Subject: Re: Pulling print issues when microfiche arrives... (Buddy Pennin
                gton)

At Suffolk Co. Comm. College we keep some title in print for 3yrs. or 5 yrs.
then throw them away. Alist of these titles is in Periodicals and every
summer the staff knows to weed the oldest year.

Regina McEneaney

----------(4)
Date: Thu, 16 Nov 2000 16:19:25 -0600
From: "Skwor, Jeanette" <skworj@UWGB.EDU>
Subject: Re: Pulling print issues when microfiche arrives... (Buddy Pennin
                gton)

***For us, it depends on the title and how often it comes out, how much use
it gets.  The New York Times, for example, gets pulled as soon as the
microfilm arrives; we simply don't have shelf room to keep it longer plus it
deteriorates rapidly.  Other things we keep a certain period of time (eg,
"Current 3 years") and pull on a regular schedule every January.

        Jeanette Skwor     Cofrin Library     Serials Dept.
                        University of WI-Green Bay
        Phone: (920) 465-2670       Fax: (920) 465-2783

----------(5)
Date: Fri, 17 Nov 2000 08:59:28 -0500
From: Sharon Wieczorek <swieczor@MERCYHURST.EDU>
Subject: Re: Pulling print issues when microfiche arrives... (Buddy
         Pennington)

Hi,

We are a small academic library that uses student workers. We are not on
MilSer.

I use two solutions to that problem.

1. I set up a dummy person for a routing slip with a name like XYZ for
less than six months retention.  Every time the issue comes in, the
routing slip can be printed. I note the issue received on it and the
holding pattern. I have someone trained to analyze these slips and pull
the required older issues.

2. I also set up a system through the binding program using the binding
info in reverse. The holding number is the maximum that is kept on the
shelf and the binding unit is the number to pull. These are usually for
titles that are retained for a year of more. I have these titles defined
as limited retention within an scode field so I can create a list and run
it through the binding program.

Hope this helps.
Sharon Wieczorek