-------- Original Message --------
Subject: Re: Pre-payment of serials renewal list? -- Linda Grooms
Date: Thu, 29 Jun 2000 16:45:32 -0400
From: Kim Maxwell <kmaxwell@mit.edu>

We at MIT do prepay our periodicals invoices, but we don't get a lot of
supplemental invoices during the year.  We prepay a "lump sum" one line
invoice in July that just says "2001 periodical subscriptions."  Then,
our
vendors only invoice us when they have firm prices from the publishers.
We
get our invoices once a month, beginning in November (though we could
get
them fewer times during the year, if we chose).  We call these our
"confirming" invoices; in other words, they've already been paid, but we
still run them through our ILS so the payment is recorded for each
title.

Kim Maxwell

________________________________________
Kim Maxwell
Serials Acquisitions Librarian
MIT Libraries, Room 14E-210
77 Massachusetts Ave.
Cambridge, MA 02139-4307
phone: 1-617-253-7028
fax:   1-617-253-2464
email: kmaxwell@mit.edu