Kerstin:

Standard operating procedure at our library is to enter the start date in
field #6 and the end date in field #7.  Field #8 is the place for the
actual summary of holdings.  For a title that we retain all issues we
would enter something like this:

6) Start Date: 01/01/1975
7) End Date: 12/31/9999

8) Summary Holdings:

V. 11 1975 - Present

For a title that we retain only one year of we would enter something
like this:

6) Start Date: 01/01/1980
7) End Date: 12/31/9999

8) Summary of Holdings:

Library Retains Current Year Only

When we run a holdings report  "Library Retains Current Year Only" will
print for the holdings statement for that title.

We do not have a web opac version in DRA, perhaps we are using an
earlier version (ours was installed in 94).  We are currently moving to
Triple-I because of various problems we have had with DRA.  We have
found the holdings report to be useful for two things: 1. verifying our
holdings by printing a report and checking it with the shelves; and 2.
backing up our holdings records in paper-form for when we get off DRA.

I hope I have helped, please feel free to ask more.

Ryan Parson
Serials Assistant
Ottenheimer Library
University of Arkansas at Little Rock
2801 S. University
Little Rock, AR 72204
rdparson@ualr.edu
501.569.8815

>-----Original Message-----
>From:  Linda Meiseles [SMTP:LIBSRLZM@MAIL1.HOFSTRA.EDU]
>Sent:  Friday, May 26, 2000 1:34 PM
>To:    SERIALST@LIST.UVM.EDU
>Subject:       Re: Serials Retention and DRA Serials Module
>
>wait, i do not understand. in the summary holdings statement you need to
>supply start date and close date. these dates are reflected in the web
>opac version, instead of the free text summary statement.
>
>and another thing, what information do you get from your holdings report,
>and is it useful. also is it from the canned report or the report writer.
>
>linda meiseles
>hofstra university
>serials librarian
><LIBSRLZM@MAIL1.HOFSTRA.EDU>
>
>>>> "Ryan D. Parson" <RDPARSON@LIBAXP.UALR.EDU> 05/26/00 09:49AM >>>
>When we retain a title for current year only or anything along that line,
>we just enter "Current Year Only" in the summary of holdings. When the
>holdings report runs, this will print.
>
>Ryan Parson
>Serials Assistant
>Ottenheimer Library
>University of Arkansas at Little Rock
>2801 S. University
>Little Rock, AR 72204
>rdparson@ualr.edu
>501.569.8815
>
>>-----Original Message-----
>>From:  Kerstin Camenietzki [SMTP:kcamenie@LMAIL.CENCOL.ON.CA]
>>Sent:  Thursday, May 25, 2000 4:49 PM
>>To:    SERIALST@LIST.UVM.EDU
>>Subject:       Serials Retention and DRA Serials Module
>>
>>Two questions for DRA Users:
>>
>>Has anyone found a place in the serials record to key in the retention for
>>a title, e.g. Current 5 years, in order to display/print this information
>>in the standard Holdings Report?  The Public Note is not useful here.
>>Another question: is it possible to do a subject sort using holdings list?
>>If so, how?
>>
>>Any help will be much appreciated.
>>
>>*********************************************
>>Kerstin Camenietzki
>>Manager, Serials Dept.
>>The Bibliocentre,
>>80 Cowdray Court
>>Scarborough, ON M1S 4N1
>>Tel.: 416-289-5151 ext. 6036
>>Fax:  416-299-4841
>>email: kcameniet@lmail.cencol.on.ca
>>*********************************************