10 messages: 1)_____ Date: Tue, 02 May 2000 16:15:12 -0500 From: "Ferm, Carrie" <alicf@AUGUSTANA.EDU> Subject: Re: Non-smear stamp for periodicals (Ravi Shenoy) Content-Type: text/plain Hi, Have you tried putting a white label in the corner and stamping that? Carrie Ferm Augustana College Library Periodical Section Rock Island, Il 61201 Phone: (309)794-7316 Fax: (309) 794-7230 e-mail: alicf@loki.augustana.edu 2)_____ Date: Tue, 02 May 2000 13:46:26 -0500 From: Peter Picerno <ppicerno@CHOCTAW.ASTATE.EDU> Subject: Re: Non-smear stamp for periodicals (Susan Sturgeon) While all of the discussion has been interesting, it seems that nobody has come up with the *real* solution, which is to find an indelible ink which won't smear on glossy paper (might the ink that is used in laundry markers work??). I wonder how effective it would be to stamp and then to cover the stamp with a clear label (it would at least save printing costs)?? Here we simply stamp inside the journals, and since we usually tattletape them all, there's not such a theft problem though I wish there were an alarm system went off whenever anyone pulled or razored pages out of a journal! As to the binder's information about a buildup of labels preventing a clean bind, I would think that this would be a problem for, say, eight or more issues of a journal, but given the patently (in my humble opinion) dumb tradition of binding which leaves an overhang at the bottom of the cover so that the text block is unsupported, I can't see where binding with added labels would be such a problem! Peter Dr. Peter V. Picerno Collection Development Team Leader Dean B. Ellis Library P O Box 2040 - 108 Cooley Drive Arkansas State University State University, AR 72467 (870) 972-3078 (870) 972-3199 FAX ppicerno@choctaw.astate.edu 3)______ Date: Tue, 02 May 2000 13:58:35 -0500 From: "Pennington, Buddy" <buddy.pennington@ROCKHURST.EDU> Subject: Re: Non-smear stamp for periodicals (3 messages) Here are my responses to the problems with labels posed by Bonnie Forrest: 1. We don't have a binding problem with labels. You can't bind too many issues together and stay slimmer than the 2-inch width that is recommended by binders. The general exception might be thin newsletters but most of those are not on slick paper and can be stamped (which we do). 2. I can't imagine the acidity of the stickers as a real problem. They may discolor the cover if they are removed after 20 years, but they aren't going to dissolve the issue. 3. When the issues are bound into volumes, these bound volumes are stamped at the top and have an imprint on the spine. The labels on the individual issues don't matter at this point so we are not concerned if they fall out. 4. We have not had a problem with labels falling off the current issues either. Labels or stamps are not a deterrent against theft, the security strips are. if we find an unlabeled journal in our library we check it against our issues (if we even subscribe to the journal). if we already have it, we give the found issue away, if not then we check it in. Buddy Pennington Acquisitions/Serials Librarian Rockhurst University Greenlease Library buddy.pennington@rockhurst.edu #816-501-4143 4)_____ Date: Tue, 02 May 2000 12:11:54 -0700 From: Peter McCracken <petermcc@U.WASHINGTON.EDU> Subject: Re: Non-smear stamp for periodicals Could you stamp the date on the cover as usual, and then place a clear label, as mentioned below, over the date? The label would keep the ink from smearing and you'd have the date and the ownership information, without obscuring any important information on the cover of the journal. Just a thought... Peter H. McCracken Reference & Instructional Librarian Odegaard Undergraduate Library petermcc@u.washington.edu Univ. of Washington, Box 353080 office: (206) 616-1969 Seattle, WA 98195-3080 fax: (206) 685-8485 *Maritime History on the Internet: http://ils.unc.edu/maritime/home.shtml * 5)_____ Date: Tue, 02 May 2000 14:47:14 -0500 From: "Skwor, Jeanette" <skworj@UWGB.EDU> Subject: Why date stamp periodicals? ***We do it so that I can ascertain later, if I need to, when the issue arrived. Checkin systems come and go and history is lost, even within systems. Checkin histories mirror what I did, not when an issue came (for example, I am now creating/assigning patterns on our new database and checking in back issues. I have no way to fix the date to appear to be the actual date received. Ergo, all the issues I checked in today will forever appear to have arrived today on this system.) Subscriptions lapse, for no comprehensible reason, and I want to tell my vendor the last issue arrived in April 1999 and why is that? Some things do not get "checked in" per se, but holdings are updated. Who's to know, then, when the next volume is (was) expected? ***In other words, the date stamp on the issue is my fallback, my "plan B" for when "plan A" fell through as it is wont to do when least expected and most needed. Jeanette L. Skwor Email:skworj@uwgb.edu Serials Dept., Cofrin Library Phone: (920)465-2670 University of Wisconsin-Green Bay Fax: (920)465-2783 Green Bay, WI 54311-7001 > 2) Why do we stamp the current date on the issue? What > value does this > give us that justifies the labor involved? We do not stamp > the date on the > issue here, but I know tons of libraries do it and I have always been > curious as to why. I have never been asked when an issue was > received by > the library. Just curious as to whether this is something > libraries do just > because it has always been done in the past... > > Buddy Pennington > Acquisitions/Serials Librarian > Rockhurst University Greenlease Library > buddy.pennington@rockhurst.edu > #816-501-4143 > 6)______ Date: Tue, 02 May 2000 14:53:22 -0500 From: Diane Neumeister <DNEUMEIS@LORAS.EDU> Subject: Re: Non-smear stamp for periodicals Since our periodicals are barcoded and our barcodes have the library name printed on them, I stopped property-stamping periodicals for a while. Unfortunately, in the year or two without the property stamp, I discovered that thieves liked to pull off the barcode and the mailing label, making it very difficult to prove ownership of the periodical if it set off the security system (many stores seem to use the same type of system). Now I've gone back to stamping periodicals (library name and address, no date). If the cover is slick or very dark, I stamp on the contents page or, if there's no contents page, on the first page that isn't advertising. I don't stamp on labels because they can be pulled off too easily and the labels (especially the more affordable ones) often fall off in a year or two, anyway. Diane Neumeister Serials Asst. Wahlert Memorial Library Loras College Dubuque, IA, USA phone: 319-588-4969 fax: 319-588-7292 e-mail: dneumeis@loras.edu 7)_____ Date: Tue, 02 May 2000 16:17:12 -0400 From: Mark Hemhauser <mh8498a@AMERICAN.EDU> Subject: Re: Non-smear stamp for periodicals (3 messages) >2) Why do we stamp the current date on the issue? What value does this >give us that justifies the labor involved? We do not stamp the date on the >issue here, but I know tons of libraries do it and I have always been >curious as to why. I have never been asked when an issue was received by >the library. Just curious as to whether this is something libraries do just >because it has always been done in the past... Yes, there is a legitimate use for date stamping. Let's say the serials check-in person checks in the wrong issue, then claims the issue that REALLY came. Based on the date stamped on the issue and the date checked-in, which are usually the same or very close, you can figure out what happened. The more errors made the more valuable it is to match up the dates. This is helpful for resolving problem claims and for figuring out what went wrong when you attempt to bind the issue. You could guess what went wrong, but I like the way the date stamp confirms it. When the publisher misnumbers issues and the check-in person is not as attentive to what's going on, the date stamp helps clarify when each issue arrived and what issue it was checked-in as. Our stamp contains the library name and date received. I figure ten years down the road when the issues are bound and the bound volume is plated, the receipt stamp is less valuable. If it falls off, so what? The purpose of the stamp seems to me to be to mark the loose issue as library property. Mark Hemhauser American University Library--Serials 8)_______ Date: Tue, 02 May 2000 15:32:09 -0500 From: Diana M Schaubhut <dms01@GNOFN.ORG> Subject: Re: Non-smear stamp for periodicals (3 messages) Hi, We stamp the first page of the journal instead of the cover. When I first started working with serials, I wondered why we stamped the date, too. But I have since found the date very useful when I doing claiming. I can look at the date the last issue arrrived and tell if something is delayed rather than not coming or if a quarterly arrives at the end of the quarter or at the beginning. Diana ???????????????????????????????????? ? Diana Schaubhut ? ? Serials/ILL Librarian ? ? Our Lady of Holy Cross College ? ? 4123 Woodland Drive ? ? New Orleans, Louisiana 70131 ? ? (504) 394-7744, Ext.103 ? ???????????????????????????????????? 9)______ Date: Tue, 02 May 2000 15:32:12 -0500 From: Ravi Shenoy <rashenoy@NOCTRL.EDU> Subject: Thanks re:Non-smear stamp for periodicals Thank you to everyone who responded to the question about a non-smear stamp. Here are some of the responses I received. "We use Avery labels (white) on the glossy surfaces and stamp the labels instead of directly on the journal/magazine." "We solved this problem several years ago by creating clear labels with the name of the library which we print in sheets and slap on the glossies. Unfortunately, the dates are obviously not included, just the ownership." "As to the library’s name/identification - we ordered barcodes with the name of our library already on them." Several libraries use pre-printed stickers. "Stamp the first white or light colored page inside." "We stamp our journals on the title page." "We gave up using stamps and now use self-adhesive pre-printed labels. We buy ours in great numbers from the Drawing Board." "We print out our library’s name on stickers using our laser printer and then just put these on the cover. ..The labels we use are Avery Return Address Labels for Laser Printers (#5267)" "We stamp the date and library location on a separate Avery label, 1 x 3 and then we attach that to the magazine. We also use bright orange labels so that they will stand out." --Ravi -- Ravi Shenoy Reference Services & Periodicals Librarian Oesterle Library North Central College Naperville, IL 60540 Email : rashenoy@noctrl.edu http://www.noctrl.edu/library/library.htm Phone: (630) 637-5712 10)_______ Date: Tue, 02 May 2000 14:40:31 -0700 From: Deidre Lowe <Deidre_Lowe@BCIT.CA> Subject: Re: Non-smear stamp for periodicals (3 messages) Our Library is now using pre-printed bar code labels that include our library name on the label along with the bar code. With our new library system (Innopac), the patrons & staff can see the date the issue was received in our OPAC. Previous to this new system, we attached a label with a dispensing gun that included the date that we set on the "gun" each day. The labels were purchased with our library name pre-printed on them and come in rolls that are loaded into the gun. The date is printed on the label by the gun as it dispenses the label directly onto the journal cover. These label dispensing guns are used by retail stores to label their merchandise and the labels come in various sizes, colours & shapes. The label we use is one inch by one inch in size, bright florescent orange with black print and we still use these on some publications that we do not bar code. The labels dispense quickly & easily requiring only one hand. We have not received any complaints from our bindery about these labels and after ten years, I have never known a label to fall off, in fact they are very hard to remove. ---------------------------------------------------------------------- Deidre Lowe, Senior Serials Assistant Library, Serials Dept. British Columbia Institute of Technology, B.C., CANADA Tel.: (604) 432-8882 Fax: (604) 430-5443 Email: Deidre_Lowe@bcit.ca
