We also check in each issue in our ILS when it arrives. We do not create item records for unbound issues; we used to (and the change predates me), but I feel the practice led to an unwieldy number of records for each title. So we check them in in order to

print labels (which I do find helpful)
to record when each issue was received (which aides in prediction, which the system itself often does not help with)
to assist with claiming, which we do for most paid titles

In the Before Times, for claiming my student would check each paid print title (maybe 150 titles?) on a monthly basis to make sure we hadn't missed issues, then I would claim based on that. I've almost caught up on check ins after returning to the library and hope to do claiming in the next couple of weeks for the first time since March; I'm not sure how effective that will be...

I can't imagine doing this in a spreadsheet. Kudos to those that do that!

Melissa Hill

On Fri, Sep 4, 2020 at 9:53 AM Jason Skoog <jaskooglists@gmail.com> wrote:

For smaller institutions, how do you make sure that you are receiving all your print issues?

We only have about 60 print subscriptions. When new issues arrive, my students stamp and write the volume and issue on the cover, then shelve them. Our catalog holdings for current subscriptions always say, for example, "Vol. 4 No. 5 (1998) - Present." We just have a generic "To Present" for all current subscriptions. We don't update the holdings for each issue, but I'm wondering if we should.

Do you keep check of which issues you receive? Do you check them into a system? Do you write them down in a word document? Or do you trust that they arrive?

It seems like we get all our issues, with maybe a few missing on rare occasions. Every year, we reduce our print collection so I'm not sure how important it is to dedicate time to this.

Thank you,

Jason Skoog
Archives and Systems Librarian
Viterbo University, La Crosse, WI
608-796-3262

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