As far as claiming without creating item records for each individual issue, if you are doing predictive patterns, your ILS system can alert you when predicted issues don’t come in as expected or when there’s a missing issue. I usually go over the list each month or so. Since we don’t have a large collection, I also go over the collection manually and make sure all is well. Then I record any claims on a list I have. I think our system can also handle claims but I haven’t set it up yet. We just got ALMA.

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of Teresa Imfeld
Sent: Tuesday, December 12, 2017 9:29 AM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] Item records for individual serial pieces vs. entire journal runs

We also barcode each individual print issue, with bound issues being changed to one barcode per volume. Each issue's volume and issue number then shows in our catalog and on Journal Finder. Back stacks from before we moved to an online system are put in as a range ("PER 1932-2007") on one item record, with no barcodes.

I'm not sure how you would handle claims for missing issues without creating an item record for each one. Your library may decide not to worry about claims, but even with our small collection I'm always surprised how easy it is for a publisher to drop us from their mailing list or for journals to go astray -- generally, how hard it is to stay on top of the collection. Barcoding and item records really help with this.

all the best,

Teresa

Teresa Imfeld, MLIS

Serials, Acquisitions, & Cataloging Specialist

Warren Wilson College

Swannanoa, NC 28778
828-771-3898

On Mon, Dec 11, 2017 at 5:15 PM, Shroyer, Andrew <ashroye@exchange.calstatela.edu> wrote:

Hi All,

Does your library affix barcodes and create item records for every physical piece in your journals collection? Or do you rather go with an item record for each separate journal title run?

I wonder about practices at other libraries, whether economy of labor or thoroughness generally wins out.

If you don't mind dropping me a line or sharing generally with the list here what your practices are, with any thoughts on the topic, please respond.

Thanks much.

--Andrew Shroyer

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