Are the license police going to show up? Yes, in some cases they are. I know of one STEM publisher in particular who makes it a practice to record the machine ID every time their resources are accessed.

If the machine you are using has an ID that indicates that it belongs elsewhere (such as a corporate ownership legend), they can and will sic their attorneys on the University and demand additional payment for unauthorized use. I was personally involved in one such case, though we did prevail in the end, as the user in question was actually a member of the Faculty using a borrowed computer.

Maureen

Maureen E. Herraghty

Director of Library Services

Elizabeth Gray Danforth Library

Donald Danforth Plant Science Center

975 North Warson Road

Saint Louis, MO 63132

mherraghty@danforthcenter.org

t 314.587.1081

f 314.587.1181

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of MSaunders@GALLERY.CA
Sent: Thursday, August 24, 2017 8:10 AM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] question about digital serials access

So, what if you break the rules? Give people access. If it isn’t greatly increasing your user statistics, who’s going to know? Do you think the license police are going to show up? – just saying…

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of Leslie Burke
Sent: August-24-17 9:04 AM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] question about digital serials access

I believe ours is set up that true walk-in guests have access to our resources on guest computers, so they can’t get to institutional things other than public ones. If they are affiliated enough to get a campus ID, then perhaps that would be what qualifies them as an “authorized user” under the terms of the license. I think users can use our free/guest wi-fi which would put them in our IP range, but they wouldn’t be connected to the campus network. The IP authentication however, would presumably still put them in access to our resources, I think, as walk-ins.

Leslie D. Burke

Collection Development & Digital Integration Librarian, Library

Kalamazoo College

1200 Academy St

Kalamazoo, MI 49006

p 269.337.7144

f 269.337.7395

Leslie.Burke@kzoo.edu

More in Four. More in a Lifetime.

No one has to do everything, but everyone has to do something – What’s your Green Dot?

LinkedIn: www.linkedin.com/in/leslieburke/

Twitter: librarygal2go; K’s Library on Facebook: https://www.facebook.com/kalamazoocollegelibrary

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of Cynthia Harper
Sent: Thursday, August 24, 2017 8:57 AM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] question about digital serials access

So do others here see a problem with allowing access via the campus network on the campus IP addresses to walk-ins? Or is it typical for the campus network to be unavailable to walk-in users? Is the issue whether licenses permit walk-ins, but define them as only on campus computers?

Cindy

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of Fastmail
Sent: Wednesday, August 23, 2017 9:35 PM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] question about digital serials access

Dear Michael,

Thank you for your specific and detailed reply! This is enormously helpful. Do you think that a very large university like Yale could offer a limited number of visitor cards, them call those users “university affiliates” and allow them to access eresources from their own computers? My primary interest is coming up with a realistic proposal (for a school project) that might eliminate the inefficiency created by requiring that visiting scholar bring their own laptops and use eduRoam to get a computer anywhere near special collections or comfortable seating, but then requiring that they log in to a “home” library account to add money to that account in order to use a scanner or copier (which is, of course, very expensive). Heaven forbid they want to print anything—that would require using a separate computer belonging to the library. My understanding is that archives and special collections the world over end up with people taking photographs with digital cameras, and when that’s an easier solution, something is very wrong.

I hope that makes some sense; librarians end up losing a lot of time to explaining an unnecessarily difficult process, when you add it all up over the course of a year. As you say, the number of users who visit is not large, compared to the total (students + faculty), and as long as they are have come all the way to Yale to access its vast collections, it seems to me that there ought to be some way to offer access to the ridiculous digital resources as well, especially given that Sterling Library is moving towards an all-digital journal collection. I would limit this to users who are on campus, but I do dream of allowing them to use their own computers. Do you think that’s at all realistic? Again, I am sorry if this is obvious, but I have just begun my education.

Thanks again,

Anne-Marie

Anne-Marie Lindsey

Library Science and Information Management

iSchool at Syracuse University

On Aug 23, 2017, 12:34 PM -0400, Rodriguez, Michael <michael.a.rodriguez@UCONN.EDU>, wrote:

Hi Lindsey,

Once contractually permitted, alumni access privileges to eresources are easy to configure in EZproxy as long as the alumni category is clearly defined and consistently used in your university’s identity management system (typically CAS and/or LDAP). What our EZproxy service does at UConn, is query CAS to confirm that the user’s NetID is valid and then query LDAP to make sure that the NetID does not match one of the prohibited categories. We maintain separate LDAP categories for affiliated users and for alumni. We have a resource block in our Ezproxy configuration that prohibits affiliated user access to specific eresources. One of my long-term projects is to identify eresources whose licenses already permit alumni access (e.g., Project Muse) and then configure EZproxy to allow alumni access specifically to those eresources, which, again, EZproxy can do easily given a good university infrastructure.

Regarding licensing that permits affiliate and alumni, the LIBLICENSE Model License has excellent language specifically authorizing access by visiting scholars and independent contractors, as well as a nice flexible clause authorizing “any valid ID-holders,” which could be readily interpreted as meaning anyone with valid university credentials. But most vendors are very wary of extending access to alumni—understandably so—and you’d probably get legal pushback and/or price increases from most vendors if you attempted to interpret a license so as to extend alumni access. However, most of UConn’s eresource licenses explicitly permit access for “university affiliates,” who after all constitute a tiny, tiny fraction of our total FTE.

At my prevous organization, alumni access to eresources was funded out of the Alumni Association’s budget.

That may be garbled, but I hope it helps!

Regards,

Michael Rodriguez

Licensing/Acquisitions Librarian

University of Connecticut

369 Fairfield Way U-1005B | Storrs, CT 06269

michael.a.rodriguez@uconn.edu | 860-486-9325

From: Serials in Libraries Discussion Forum [mailto:SERIALST@LISTSERV.NASIG.ORG] On Behalf Of Melissa Belvadi
Sent: Wednesday, August 23, 2017 11:30 AM
To: SERIALST@LISTSERV.NASIG.ORG
Subject: Re: [SERIALST] question about digital serials access

Start reading license agreements. Most explicitly deny this, some charge extra for it (whose budget would that come out of). It's not a technical/logistical issue, but a contractual one, and you have to analyze contract by contract AND then figure out how to provide that remote access to only the ones that are allowed and not the rest. We tried this once and ended up setting up a second ezproxy server to handle it. The project basically failed because the alumns who wanted access didn't want what we could provide but just the more expensive journals whose vendors would not allow alum access at all.

Melissa

On Wed, Aug 23, 2017 at 11:58 AM, Fastmail <amlindsey@fastmail.com> wrote:

Hello everyone,

I am in my first term at the iSchool at Syracuse, so do forgive me if this question is naïve. I would like to know if it is possible to give unaffiliated users access to electronic serials at a very large academic library?

I want to research the practicalities of implementing, for unaffiliated users such as visiting scholars, a system similar to the alumni library cards universities like Columbia and Yale have in place. I am an alumna of Barnard College, so I have friends with Columbia library cards, and I live in New Haven with friends who work at Yale Libraries, so I am also aware of Yale’s policies. Would it be possible to offer a paid library card system for unaffiliated users that would also offer access to electronic journals? Perhaps a limited number of these, to assure only a specific and measurable increase in users to subscription serials? I am thinking specifically of a university like Yale, where these cards and their users would constitute a very small number, compared to the total number of users. My professor fears that vendors would not consider this idea to be at all appealing, and would reject it out of hand. She suggested that I contact members of this list, as you are the experts!

Any ideas or suggestions would be incredibly helpful! I am at a stage in my research where I can be very flexible, so please send anything and everything my way.

Thanks in advance,

Anne-Marie

Anne-Marie Lindsey

Library Science and Information Management

iSchool at Syracuse University

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Melissa Belvadi

Collections Librarian

University of Prince Edward Island

mbelvadi@upei.ca 902-566-0581

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