We've taken the position that we'll catalog and list holdings in OCLC for any electronic journal that we purchase as an individual title. Most of our license agreements allow us to use these for ILL and to continue the "open" access and fair use of these titles we put our holdings out there.

We do not catalog/list holdings for anything we get that is part of a packaged database (CINAHL, etc). There are too many titles included and these change around often enough that it's too time consuming to keep track of all of them.

I think we've hit a happy medium--we'll still lend what we can but we're not investing huge amounts of time in maintaining the records. We are a small library, though, so this option may or may not work for larger institutions.

Nancy

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Nancy B. McGarvey, Assistant Director
Systems/Serials/Reference Librarian
Keiss Library and Learning Commons
Gwynedd Mercy University
1325 Sumneytown Pike
PO Box 901
Gwynedd Valley PA 19437-0901
email: mcgarvey.n@gmercyu.edu
V: 215-646-7300 x21493
F: 215-641-5596
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On Thu, Jun 8, 2017 at 3:42 PM, Judith Koveleskie <kovelesk@setonhill.edu> wrote:

Although the standard seems to be that all holdings should be listed in OCLC, we have only listed our print holdings, because those are the only ones that we will lend via ILL. Even if a person came to our library, they would not have access to the online journals, so I never saw the point in cataloging them. I say, do what works for you. If you have online journals that you can lend, then include them.

Judith A. Koveleskie, Serials Librarian
Seton Hill University, Reeves Memorial Library
1 Seton Hill Drive, Greensburg, PA 15601-1548
724-838-7828
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On Thu, Jun 8, 2017 at 1:57 PM, Sheldon, Karen <karen.sheldon@delval.edu> wrote:

Hi all,

I’m hoping to get a better understanding of what other libraries do so I can develop a policy here. Many moons ago, all our print periodicals were listed in OCLC and our local catalog. Over the years, as we deleted a title in print, the item would be removed from OCLC and the catalog. It seems that in some instances the title would remain in OCLC, but would be updated to reflect online holdings rather than print.

We currently have about 200 periodical titles in OCLC but our print periodicals collection is rapidly diminishing. Continuing to delete anything we no longer have in print seems unfair to the ILL community. On the other hand, loading in the thousands of online-only periodicals we have seems like a gargantuan task.

I’ve discussed this with my fellow librarians but we can’t reach a consensus about what would be both ethically right and time-efficient. Anyone want to share their thoughts?

Karen Sheldon

Electronic and Instructional Services Librarian

Delaware Valley University

700 East Butler Ave., Doylestown PA 18901

215.489.4968 | karen.sheldon@delval.edu

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