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Spring Cleaning the Collection: Projects and Policies for Weeding and Gifts

Friday, June 2, 2017
Cuyahoga County Public Library | Parma-Snow Branch Auditorium
2121 Snow Rd. | Parma, OH 44134
Registration and light refreshments: 9:00 a.m. – 9:30 a.m.
Program: 9:30 a.m. – 3:45 p.m.
Register here by Friday, May 26, 2017. Please contact Laura Maidens at lmaidens@akronlibrary.org with questions about registration.

 

NOTSL is pleased to welcome the following speakers and their presentations:

Making a Collection Count!
Presented by Holly Hibner and Mary Kelly from Awful Library Books

Make your collection count! explores the overall quality of a library collection. This includes the benefits and methods of taking a physical inventory, analyzing collection procedures and workflows, and the life cycle of a collection. Most importantly, learn how to measure a collection’s quality. This holistic approach to collection management will help all types and sizes of libraries to keep pace with the demands and expectations of their communities.

Holly and Mary both work in adult services at the Plymouth District Library in Plymouth, Michigan. It's fair to say that they both have a mild obsession with weeding (ok, maybe not so mild), and can often be found in the stacks taking inventory. For street cred, Holly and Mary co-authored the book Making a Collection Count: a holistic approach to library collection management. They are also co-authors of the popular blog “Awful Library Books.” (http://awfullibrarybooks.net/)

Libraries and Warehouses Intersect!
Presented by Deb Klembara, Manager, Northeast Ohio Cooperative Regional Library Depository

Libraries and Warehouses Intersect! The Northeast Ohio Regional Library Depository houses less used materials and archives for five area public universities in a climate controlled environment. Learn how materials are stored, how you may access the materials, and how even more space is magically being created within the depository system to accommodate additional materials.

Deb Klembara has been a library professional for 25+ years, working mostly in corporate research and development libraries. She has specified, selected and implemented library automation systems and databases. Her current position with the Northeast Ohio Regional Library Depository works with OhioLINK and serves the Ohio public academic community to optimally store less circulated items and archives.

 

The afternoon will feature three shorter presentations on managing gifts, donations and rare materials.

 

Weeding Forethoughts Before Accepting Gift Donations
Presented by Pamela J. Eyerdam, Fine Arts & Special Collections Manager, Cleveland Public Library

Save yourself time & trouble before accepting gift donations and avoid weeding dilemmas. It takes some forethought when considering if your library should accept a donation. Gift donations can be a generous addition to the collection or a collection quandary. The presentation will cover gift policies, Deeds of Gift, and what to do about items that will not be processed after acceptance. The discussion will include dealing with miscellaneous donations of books, AV items (LPs, old cassette tapes, sheet music) and magazines.

Pam Eyerdam has been in library management for over 30 years. Her background includes academic and public library experience as well as dealing with different types of media in library collections. She is currently the Manager of Fine Arts & Special Collections at the Cleveland Public Library.

Weeding Rare and Special Collections
Presented by Cara Gilgenbach, Head, Special Collections and Archives, Kent State University Libraries

Is it okay to think about weeding within book collections that are considered rare or special? The answer is "yes," but one must be systematic and proceed with caution. Some tips for weeding within rare book collections will be offered as well as a discussion about what might be done with materials that may not be appropriate for your institution's collection but which cannot simply (in good conscience) be discarded.

Cara Gilgenbach has worked in academic libraries, both as a student employee and as a professional librarian, since 1989. She is a graduate of the College of Wooster, and she earned her MLS at Kent State University. She has worked professionally at the University of Akron, Denison University, and finally at Kent State, where she has served as Head of Special Collections since 2003.

There's More Than One Way to Find Great-Grandmother: Weeding Genealogy and Local History Collections
Presented by Mary Plazo, Special Collections Division Manager, Akron-Summit County Public Library

Many print resources in libraries are becoming quickly outdated, including genealogy and local history print resources. Before the age of online databases, we depended on researchers who visited archives and libraries, compiled and printed abstracts of original records, and then published them for availability to purchase. Now that libraries have made it a priority to purchase databases for their customers and provide access to literally millions of records available online, it may require us to make a different assessment of large genealogy and local history collections.

Mary Plazo has worked at the Akron-Summit County Public Library for over 20 years. Mary received her MLIS from Kent State University and has been a librarian in the Special Collections Division since 2001. She recently became Manager of Special Collections in January after her predecessor, Judy James, retired in 2016. Mary completed the Modern Archives Institute at the National Archives in Washington, DC and currently serves on the Action Council for the Subject and Special Collections Division of the Ohio Library Council.

 

Posted on behalf of the NOTSL Board