Notes of Practice –Public Display  Notes regarding Holdings

Public Notes describing Serial Holdings generally fall into three categories: 1) Item level notes describing a particular volume or item; 2) General notes describing a Library’s treatment or processing of some or all serial holdings (i.e., Analysis & Classification treatment, OffSite, etc.); or 3) Specific notes describing a Library’s holdings or temporary shelving arrangements (Scattered Holdings, Latest issues shelved in Current Periodicals, etc.)

1.      Item Level Notes – Recorded in Aleph Item record OPAC Note.

            Notes describing the particular item or volume in hand. For example:

                        Library’s copy lacks issue no. 5.

                        Library’s copy signed by Walt Whitman.

                        Library’s copy is a reprint volume ([Name & Date of reprint publisher])

2.      852 subfield $z

Notes describing a Library’s treatment policy or shelving practices. For example:

            Library’s holdings are Fully Analyzed and Classified Together.

            Some volumes held OffSite – check Item holdings for location information

Some of library’s copies are reprint volumes.

3.      866 subfield $z

Notes applying broadly to a specific library’s holdings. For example:

            Library lacks scattered issues.

            Library lacks numerous issues.

Library's copy of the "Photography" issues of this title are shelved at: TR1 .W67.

(i.e., At a different Library of Congress Classification Number)

Latest year only (Latest two years only, etc.)

Latest year only; earlier volumes held Offsite

For notes that apply to the Holdings of a specific Library, include notes for public display in 866 subfield $z.

(If the note is for internal library use and not for public display, use 866 subfield $x.)

In practice, when moving Bibliographic 866 statements to Holdings records, almost all Notes that appear in Bib 866 subfield $i need to be moved to Holdings 852 subfield $z or 866 subfield $z.

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