Hi, Miriam. I do not really have a policy for this, but my standard since I arrived in 2005 is to bring everything up to date as much as possible. It seems really basic to let our patrons know what we actually have. When I work on a title (weeding, retrospective check-in, repair of
bound volumes, closing a record due to cancellation or format change), I
update all of them. However, we first automated in 1991 and added the serials module at some point after that. The holdings were not added comprehensively, but copy summaries were faked out, proper holdings done from 1991 or so forward, or holdings for some records simply added to the 890 field. I know there were over 3,000 with no proper holdings when I first came and now there are around 700, but there are likely many other records in our catalog which need to be updated. We even have some records for titles likely weeded long ago, but I guess someone forgot to delete the record. We also update OCLC and our print holdings record with Serials Solutions. Updating everything comprehensively makes it all easier in the long run and less confusing for patrons who would otherwise go looking for something we no longer subscribe to or was weeded.
Sincerely,
Barbara M. Pope, MALS
Periodicals/Reference Librarian
Axe Library
Pittsburg State University
1701 S. Broadway
Pittsburg KS 66762
620-235-4884
bpope@pittstate.edu
From: "Miriam Nauenburg" <nauen@WESTGA.EDU>
To: SERIALST@LIST.UVM.EDU
Sent: Friday, October 18, 2013 1:05:37 PM
Subject: [SERIALST] Bib maintenance for journals that are no longer received
Hi all,
I'm wondering how people handle ongoing bib maintenance for journals that are no longer received. If the title is closed on OCLC after your library stops receiving issues, do you update the record in your catalog? If so, would you mind sharing your process?
In the course of regular workflow, I've found dozens of titles that are open in our catalog but closed on OCLC. In some cases, I have to add a succeeding title record to our catalog and relink holdings to that title. This is especially a problem with older government documents.
I would like our catalog to have the correct information, but I fear there are dozens, perhaps hundreds, of records that need to be updated in this manner. Is there is a more proactive, focused approach for this kind of database maintenance? We are on Ex Libris Voyager 8.2.
Thanks for any advice,
--
Miriam C. Nauenburg
Serials & Electronic Resources Cataloger
Ingram Library
University of West Georgia
Carrollton, GA 30118
Tel (678) 839-5327
Fax (678) 839-6511
nauen@westga.edu
Veritas non auctoritas facit jus.
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