Please consider joining us for five presentations on vendor provided MARC records for titles acquired via Patron Driven Acquisitions (PDA) or Data/ Demand Driven Acquisitions (DDA) programs and the impact of these records on the catalog.
Date: Saturday, June 23
Time: 1:30-3:30
Location: Hyatt Regency Hotel, Royal Ballroom E
Speakers and presentations:
Sadie Williams, Vice President, Business Development, Ebook Library (EBL)
Tom Larsen, Head of Monographic Cataloging, Portland State University Library
“Building and Evaluating a Collaborative Consortial Demand-Driven Cataloging Workflow”
In January 2011, the 36-member Orbis Cascade Alliance, in partnership with EBL and YBP Library Services, announced a pioneering new collaboration in consortial e-book acquisitions. This presentation will discuss the cataloging workflow to support that program, the decisions and collaborative effort across member institutions and vendors to develop the workflow, and discuss the successes, issues, and lessons learned along the way. During the course of the planning period and the first year of the pilot, changes to the workflow were made as various difficulties were encountered. We will look at the role of vendors in the creation of the cataloging records. We will discuss the importance of the maintenance of DDA cataloging records as they affect DDA expenditure and usage – especially as pertaining to managing the budget, and provide a case study and examples for planning long-term maintenance of a DDA program as it relates to the catalog.
Mary Gilbertson, Cataloging and Acquisitions, Head of Monographs, University of Arkansas Libraries
The University of Arkansas Libraries began providing access to DDA records in December of 2011, using the criteria from a past Yankee Book Peddler approval plan. The ebook vendor is ebrary. The approval plan criteria filter the records, and a load table adds various fields to the cataloging records upon load. As a trial, only those records that match the approval criteria are being loaded, but there is a function available so that other titles can be loaded.
Roman Panchyshyn, Catalog Librarian, Kent State University Libraries
“At the Table: Developing a Cataloging Workflow for a Successful Demand-Driven Acquisitions Project”
In fall 2011, Kent State University Libraries (KSUL) began negotiations with Yankee Book Peddler to implement a DDA pilot for selected subjects. From the beginning of the contract process, cataloging staff were present at the table, providing their input on MARC record preparation and specifications, record delivery, and workflow processes. The pilot was implemented in early January 2012. KSUL is currently evaluating the pilot and contemplating plans to implement DDA on a full-time basis. This presentation will cover the role cataloging staff played in developing and implementing a successful DDA pilot project. It will discuss how the bibliographic records are loaded, overlaid, and maintained. It will also point out any problems or issues that were discovered while working with these sets of records, and how they were addressed.
Elyssa M. Sanner, Metadata & Cataloging Services Librarian, Northern Michigan University
“Patron-Driven E-book Acquisitions at NMU: Worth the Effort?”
Northern Michigan University’s Olson Library recently implemented a PDA program through the vendor YBP/EBL. During this presentation, attendees will learn what to expect when implementing a PDA program as well as practical solutions for managing imprecise data. As a part of this PDA program, “enhanced” discovery records (defined as MARC records that include basic descriptive fields, as well as table of contents for improved discovery in the library catalog) were purchased. The program began with the receipt of a large retroactive load of e-book records, totaling approximately 15,000 records. An initial analysis revealed several problems with the records. Through trial-and-error, NMU has found solutions that simultaneously maintain the integrity of the catalog and manage resources by editing the elements that pose the greatest barriers to patron discovery.
Wen-ying Lu, Continuing Resources Catalog Librarian, University of Colorado Boulder
Mary Beth Chambers, Catalog Metadata Librarian, University of Colorado Colorado Springs
“PDA Consortium Style: The CU MyiLibrary Cataloging Experience”
The University of Colorado Boulder Libraries implemented a PDA program through MyiLibrary in 2010. In December 2011, Boulder's MyiLibrary program expanded to include all campuses within the University of Colorado System, launching a collaborative pilot project for shared purchasing and shared cataloging of e-books among five separate CU libraries. This presentation covers the workflow used to share MARC records among those libraries, both before and after titles are purchased. The presenters will discuss factors affecting editing and customization of the records, including quality of records, local needs, and best practices for Prospector, a regional unified catalog. They will also share their strategies for detecting and resolving errors that may occur and for handling PDA "discovery" records for titles duplicated in other e-book packages available at the respective libraries.
For more information, contact Connie McGuire, Chair of the Catalog Management Interest Group, at cmcguire@umich.edu.
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